Procurement Executive

Procurement Executive

Kiya.ai is looking for a Procurement Executive to join our team, specifically seeking candidates with experience in the Finance Industry. We are open to relocation for the right candidate.

Role & Responsibilities:

• Supplier Management: Assist APAC Procurement with supplier creation in the OSR (One Supplier Referential) tool and provide support services to Regional Procurement Buyers throughout the purchasing process. This includes interacting with APAC and local procurement coordinators for supplier referential data and following up with supplier contacts to obtain necessary documentation.
• Supplier Creation & Reconciliation: Create suppliers in OSR by obtaining relevant information from buyers, local business contacts, and supplier contacts for all APAC territories, mtiers, and functions within agreed timelines. Liaise with the local finance team to perform reconciliation between newly created suppliers and accounts payable data.
• Procurement Support & Reporting: Support the APAC Procurement team on overall procurement matters, assist in building dashboards or reports for management reporting. Publish monthly summaries on all requests and ensure the tracking of supplier creation.
• Query Resolution: Address requests and buyer queries regarding suppliers created in the tool.
• Ad-hoc and Regular Reporting: Assist in providing ad-hoc reports to stakeholders. Publish quarterly KPI reports and monthly decks for management.
• System Support & Improvement: Address system technical issues with the Head Office when needed. Continuously look for ways to simplify, improve, and innovate the procurement process.

Preferred Candidate Profile:

• Effective verbal and written communication skills.
• Initiative, autonomy, and self-motivation.
• Problem-solving and analytical skills.
• Strong attention to detail, ability to manage multiple undertakings simultaneously, and focus on priorities.
• Ability to build and maintain relationships with diverse stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).