Procurement Executive
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Job Description
The Procurement Executive will be responsible for supporting procurement operations for IFM services, including sourcing vendors, managing purchase processes, negotiating with suppliers, and ensuring timely availability of materials and services required for facility operations. The role requires strong coordination, commercial understanding, and adherence to procurement policies and compliance standards.
Key Responsibilities
Manage end-to-end procurement activities for facility management operations.
Source and evaluate vendors for technical services, consumables, equipment, and facility-related requirements.
Obtain quotations, perform comparative analysis, and support commercial negotiations.
Prepare purchase orders and ensure timely processing in accordance with company policies.
Coordinate with site teams, finance, and vendors for order fulfillment and invoice processing.
Track delivery schedules and ensure timely availability of materials and services.
Maintain procurement records, vendor databases, and documentation for audits and compliance.
Monitor procurement costs and support cost optimization initiatives.
Ensure adherence to approved budgets and procurement procedures.
Support contract renewals and vendor performance evaluations.
Prepare procurement MIS reports and spend analysis as required.
Required Qualifications
Bachelor's degree in Supply Chain Management, Commerce, Business Administration, or related field.
2–5 years of procurement experience, preferably in IFM, facilities management, real estate, or related industries.
Knowledge of procurement processes, vendor management, and commercial documentation.
Experience Working With ERP Or Procurement Systems Is Preferred.
Key Skills
Vendor management and negotiation
Procurement planning and coordination
Commercial and analytical skills
Cost control and budgeting awareness
Strong communication and stakeholder management
Attention to detail and documentation management
Proficiency in Microsoft Excel and reporting tools
Preferred Competencies
Familiarity with IFM operations and facility-related procurement categories
Understanding of contracts, SLAs, and compliance requirements
Ability to manage multiple procurement requests within timelines
Knowledge of inventory and supply chain processes
Working Conditions
Office/site-based role with coordination across multiple stakeholders and vendors.
May require travel to vendor locations or client sites based on operational requirements.
KPIs
Timely processing of purchase requests and orders
Cost savings and procurement efficiency
Vendor performance and service quality
Compliance with procurement policies and audit requirements
Accuracy of procurement documentation and reporting
Key Responsibilities
Manage end-to-end procurement activities for facility management operations.
Source and evaluate vendors for technical services, consumables, equipment, and facility-related requirements.
Obtain quotations, perform comparative analysis, and support commercial negotiations.
Prepare purchase orders and ensure timely processing in accordance with company policies.
Coordinate with site teams, finance, and vendors for order fulfillment and invoice processing.
Track delivery schedules and ensure timely availability of materials and services.
Maintain procurement records, vendor databases, and documentation for audits and compliance.
Monitor procurement costs and support cost optimization initiatives.
Ensure adherence to approved budgets and procurement procedures.
Support contract renewals and vendor performance evaluations.
Prepare procurement MIS reports and spend analysis as required.
Required Qualifications
Bachelor's degree in Supply Chain Management, Commerce, Business Administration, or related field.
2–5 years of procurement experience, preferably in IFM, facilities management, real estate, or related industries.
Knowledge of procurement processes, vendor management, and commercial documentation.
Experience Working With ERP Or Procurement Systems Is Preferred.
Key Skills
Vendor management and negotiation
Procurement planning and coordination
Commercial and analytical skills
Cost control and budgeting awareness
Strong communication and stakeholder management
Attention to detail and documentation management
Proficiency in Microsoft Excel and reporting tools
Preferred Competencies
Familiarity with IFM operations and facility-related procurement categories
Understanding of contracts, SLAs, and compliance requirements
Ability to manage multiple procurement requests within timelines
Knowledge of inventory and supply chain processes
Working Conditions
Office/site-based role with coordination across multiple stakeholders and vendors.
May require travel to vendor locations or client sites based on operational requirements.
KPIs
Timely processing of purchase requests and orders
Cost savings and procurement efficiency
Vendor performance and service quality
Compliance with procurement policies and audit requirements
Accuracy of procurement documentation and reporting
More Info
Key Skills
Procurement planning and coordination
Knowledge of procurement processes
Vendor management and negotiation
Experience Working With ERP Or Procurement Systems
Cost control and budgeting awareness
Commercial and analytical skills
Proficiency in Microsoft Excel and reporting tools
About Company
Skills:
Microsoft Excel, Supply Chain, procurement, vendor management, ERP Procurement systems