Job Description – Procurement Executive
Department: Procurement (Property Management)
Location: MMTP Projects Pvt. Ltd. – Site
Reporting To: Property Manager
Role Overview
The Procurement Executive will support day-to-day site procurement activities including sourcing, price comparison, PO creation, vendor coordination, and documentation. The role ensures timely availability of materials/services for smooth site operations while following company procurement processes and compliance requirements.
Key Responsibilities
- Sourcing & Quotation Management
- Obtaining quotes from vendors for materials/services as per Request raised by site teams.
- Prepare basic comparison sheets (L1/L2/L3).
- Ensure minimum 3 quotes unless justified otherwise.
- Coordinate with vendors for pricing, delivery timelines, and technical clarifications.
- Purchase Orders & Documentation
- Create Purchase Orders / Work Orders in system as per approved comparisons.
- Maintain updated procurement files (PR, RFQ, quotes, CS, PO copies).
- Assist in tracking approvals and ensuring documentation accuracy.
- Delivery & GRN Coordination
- Follow up with vendors for timely deliveries.
- Coordinate with stores/receiving team for inward entry, GRN, and quality checks.
- Escalate discrepancies such as shortages, damage, or incorrect items.
- Vendor Coordination
- Maintain regular communication with vendors regarding lead times, billing, and service schedules.
- Support vendor onboarding by collecting basic documents (GST, PAN, bank details, etc.).
- Maintain an updated vendor database.
- Invoice & Payment Support
- Coordinate with Finance for invoice submission, GRN confirmation, and 3‑way matching (PO–GRN–Invoice).
- Ensure timely processing of vendor payments as per terms.
- Support in resolving invoice discrepancies.
- Reports & Trackers
- Maintain daily/weekly procurement trackers.
- Update PR–PO status, pending deliveries, rate confirmations, etc.
- Support with monthly MIS for site management.
Skills & Qualifications
Educational Qualification
- Any Graduate (Commerce/Business/Engineering preferred).
Experience
- 1–3 years of experience in procurement (site procurement preferred but not mandatory).
- Freshers with internship experience may also be considered.
Technical Skills
- Basic knowledge of procurement cycle (PR → RFQ → CS → PO → GRN).
- Good proficiency in MS Excel (VLOOKUP, Pivot Table, formatting).
- Familiarity with ERP/software for PO creation (training can be provided).
- Understanding of GST basics (HSN/SAC codes desirable).
Soft Skills
- Good communication and negotiation ability.
- Organized, detail‑oriented, and proactive.
- Ability to multitask and work under timelines.
- Positive attitude and ability to coordinate with multiple stakeholders.
Work Conditions
- Work location: MMTP site – full-time onsite.
- Must be comfortable coordinating with vendors and internal teams.
- May require occasional local market visits.
