Procurement Executive

Job Role: Procurement Executive

Experience: 1- 3 Years 

Location : Gurugram

Job Summary

We are looking for a detail-oriented and proactive Procurement Executive to support end-to-end procurement and supply chain operations. The ideal candidate will have experience in handling Purchase Requisitions (PRs), Purchase Orders (POs), vendor coordination, invoice processing, inventory management, and procurement documentation.

The role requires strong coordination skills, attention to detail, and the ability to work effectively with internal stakeholders, suppliers, finance teams, and logistics partners to ensure timely procurement and fulfillment of business requirements.

Key Responsibilities

Monitor, track, and update IT and CPT service requests (RITMs) to ensure timely fulfillment and closure.

Create, review, and process Purchase Requisitions (PRs) in accordance with organizational procurement policies and procedures.

Support the creation and tracking of Purchase Orders (POs) and follow up on delivery schedules.

Verify and process vendor invoices and coordinate with finance and suppliers to ensure accurate and timely payment processing.

Maintain regular communication with vendors and suppliers to ensure timely delivery of materials and services.

Track purchase orders, deliveries, and inventory levels to support smooth procurement operations.

Maintain accurate procurement, inventory, vendor, and transaction-related documentation.

Coordinate with internal stakeholders, suppliers, logistics teams, and other relevant departments to meet procurement and operational requirements.

Generate and maintain procurement, inventory, and vendor-related reports for management review.

Support IT asset management and service request processes, where applicable.

Ensure compliance with company policies, procurement standards, internal controls, and audit requirements.

Identify and proactively follow up on delays, discrepancies, or issues related to procurement, invoices, deliveries, or vendor coordination.

Required Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, Commerce, Logistics, Information Technology, or a related field.

1–3 years of relevant experience in procurement, purchasing, inventory management, material handling, or supply chain operations.

Hands-on experience with Purchase Requisitions (PRs), Purchase Orders (POs), invoice processing, and vendor management.

Understanding of procurement processes, inventory management, and supplier coordination.

Experience with ERP or procurement platforms such as SAP, Oracle, Ariba, or similar tools will be preferred.

Familiarity with IT asset management and service request management processes is an added advantage.

Required Skills

Procurement and purchasing operations

Purchase Requisition (PR) and Purchase Order (PO) processing

Vendor and supplier management

Invoice verification and payment coordination

Inventory and warehouse management

Service Request (RITM) management

Procurement documentation and record maintenance

Data entry and reporting

Knowledge of procurement compliance and audit requirements

Proficiency in Microsoft Excel, Word, and PowerPoint

Familiarity with ERP and procurement tools such as SAP, Ariba, Oracle, or similar platforms

Strong communication, coordination, and stakeholder management skills

Good analytical and problem-solving abilities

Strong attention to detail and organizational skills

Preferred Qualifications

Certification in Procurement, Supply Chain Management, Inventory Management, or a related field.

Knowledge of procurement compliance, audit processes, and internal controls.

Understanding of asset lifecycle management.

Experience in IT procurement, IT asset management, or enterprise support operations will be an added advantage.