Procurement Executive (Construction Industry)

Procurement Executive

The Procurement Executive will be responsible for managing end-to-end procurement activities, including vendor sourcing, quotation evaluation, negotiation, and material coordination to ensure timely availability of resources for project execution.

Key Responsibilities

Procurement Operations

• Float enquiries (RFQs) to approved vendors and subcontractors as per project requirements

• Evaluate quotations based on techno-commercial parameters and prepare comparative statements (CS)

• Negotiate pricing, payment terms, and delivery schedules to achieve cost efficiency

• Convert finalized offers into Purchase Orders (POs) ensuring accuracy in terms and conditions

Vendor Management

• Identify, evaluate, and onboard new vendors/suppliers

• Maintain strong relationships with existing vendors for smooth operations

• Monitor vendor performance on quality, cost, and delivery timelines

• Resolve vendor-related issues, discrepancies, and disputes effectively

Material Planning & Coordination

• Coordinate with project/site teams to understand material requirements and timelines

• Track material delivery schedules and ensure timely supply to sites

• Follow up with vendors for dispatch, logistics, and delivery status

• Coordinate with stores for material receipt and verification

Cost Control & Optimization

• Identify opportunities for cost reduction and value engineering

• Suggest alternate materials/brands without compromising quality

• Support bulk procurement, rate contracts, and long-term agreements

Documentation & Compliance

• Maintain proper records of POs, quotations, agreements, and approvals

• Ensure procurement activities comply with company policies and audit requirements

• Coordinate with finance for invoice verification and payment processing

Systems & Reporting

• Use ERP systems (SAP/Oracle/D365) for procurement transactions

• Generate reports such as PO status, pending orders, and vendor performance

• Maintain accurate procurement data for analysis and decision-making

Eligibility Criteria

• Qualification: Bachelor's Degree (Engineering / Commerce / Supply Chain preferred)

• Experience: 1–3 years in procurement (preferably in construction/real estate industry)

Key Skills Required

• Strong negotiation and vendor management skills

• Effective communication and coordination abilities

• Analytical mindset with cost optimization focus

• Proficiency in ERP systems (SAP, Oracle, D365, etc.)

• Basic understanding of construction materials (civil/electrical/plumbing preferred)