Long Description
Day-To-Day Responsibilities
- Partner with project teams to oversee the delivery of goods and services to ensure they are delivered and executed in alignment with the project plan
- Manage material cost/risk through a number of methods including price negotiation and alternative sourcing as required
- Responsible for submission of orders into the finance system to facilitate procurement of goods and services thru the corporate procurement team
- Identify, research and resolve discrepancies with any existing purchase orders
- Coordination with the corporate procurement team for any changes required of existing purchase orders including cancellation
- Responsible for processing all drop ship invoices
- Verify invoices against Purchase Orders and receive orders in our accounting system
- Assist with the follow up of for the status of Purchase Orders
- Assist with the web help desk
- Responsible for cancelling purchase orders, changing addresses on order, creating fixed asset order, and ordering supplies for a branch
- Support other Procurement team members as time permits or when requested to by the Procurement Manager
- Ensure that all drop ship invoices are processed in timely manner
- Identifies, researches, and resolves discrepancies between invoices and purchase orders
- Contact vendors as needed to resolve any issues and respond to their inquiries
- Obtain accurate serial numbers from invoice or by contacting vendor
- Ensure that accurate serial numbers are entered for all appropriate products
- Assist with drop ship invoice preparations and audit process as needed
- Contribute to improving process workflows and maintaining system administration
- Assist Procurement team with any special projects as requested
Other duties assigned as needed
Skills & Abilities
- Communicate and interact with internal employees, clients and colleagues in a professional and timely manner
- Self-starter capable of working independently and ensuring to meet deadlines
- Excellent communication and interpersonal skills, both verbal and written
- Ability to balance multiple tasks with changing priorities
- Excellent structured problem-solving skills
- Demonstrate time management skills with attention to detail
Education And/or Experience
- Minimum of 4-year degree or comparable industry experience in supply chain or related field
- 5+ years of logistics operations experience preferred
- Demonstrated experience understanding and executing supply chain strategies, resulting in exceeding business targets
