Procurement Consultant/ Expert

Designation/Role

Procurement Consultant/ Expert

Role Summary

This role shall be functioning in the overall supervision of the Procurement Head. The role is crucial for managing the entire procurement lifecycle, from initial needs assessment to contract award. The ideal candidate will be adept at drafting formal solicitation documents, like a Request for Proposal/Offer/Quote, Expression of Interest etc.,commonly referred as RFP and skillfully evaluating vendor bids to ensure & secure the best value.

PRIMARY RESPONSIBILITIES

1. Coordination with Project and Functional Leads: Once the procurement request is raised, review the requirements and refine/ define it with clarity and in reasonable details; this shall primarily cover the context, objective, scope of work, as-is vs to-be details, eligibility conditions (PQ) and technical evaluation parameters (TQ).
2. Request for Proposal (RFP) Drafting: Create a comprehensive and clear RFP document. This shall involve merging the project specific requirements/clauses with the standard document/ clauses with relevant modifications/ tweaking.
3. Solicitation Management: Oversee the entire solicitation process, including publishing the RFP, managing communications with vendors (potential bidders), and facilitating pre-bid meetings and queries-responses to ensure fairness and transparency.
4. Bid Evaluation: Lead the bid evaluation process by establishing a clear scoring methodology and evaluation matrix. This involves collating/compiling/recording, reviewing, analyzing and comparing bidders submitted proposals (documents), against laid down criteria, typically under below listed 03 categories/ heads:
5. Pre-Qualification (Eligibility) Evaluation Evaluate submitted PQ/Eligibility documents against the laid down PQ criteria that typically covers bidder experience, past performance and financial stability.
6. Technical Bid Evaluation Evaluate submitted technical proposals against the laid down parameters that typically covers proposed solution, methodology, technical capabilities etc.
7. Financial Bid Evaluation Evaluate submitted commercial/ financial proposals in accordance with the laid down criteria that typically covers itemized pricings/discounts, working out the bid value against furnished BoM and commercial conformance of the bid with the RFP.
8. Recommendation: Prepare detailed evaluation reports, convene/coordinate meeting(s) of the Bid Evaluation Committee and make recommendations for contract award.
9. Contract Drafting and Negotiation: Create a comprehensive and clear Contract/ MSA (Master Service Agreement) Document aligned with the published RFP. Participate in negotiations with winning bidder to finalize the contract terms & conditions.
10. Compliance & Documentation: Ensure all procurement activities adhere to organization policies, regulations, and ethical standards. Maintain meticulous records of the entire process for audit purposes.
11. Stakeholder Collaboration, Management & Mentoring: Work closely with various internal departments (e.g., finance, legal, operations) and different projects to understand their needs, provide expert guidance and mentorship on procurement best practices.
12. Formulations of Procurement Policies & Guidelines: Create standard and simplified policies and guidelines for procurement complying with the industry's best practices and regulatory/ ethical requirements.

Education & Certification(s)

Experience Qualification: Any Graduate; but the one in Business, Supply Chain, Procurement or a related field shall be preferred.

Certifications: Certified Professional in Supply Management is preferred (CPSM or similar)

Experience:

• Minimum 5 years experience in a procurement or sourcing role,
• Strong background in drafting solicitation documents (RFP/RFO/EoI etc.), Contracts/MSA and evaluating complex bids.

Skills & Knowledge Required

• In-depth understanding of procurement principles, market analysis, and contract management
• Strong communication skills (written as well as verbal)
• Must be highly organized with a keen eye for detail
• Proficiency in MS Office Suite (particularly, Word, Excel & Power Point), documentation, and data analysis
• Ability to collaborate with cross-functional teams and stakeholders
• Exceptional analytical, negotiation and problem-solving skills
• Exposure/ experience of procuring IT services and skilled manpower (IT/ cloud, LLM, cyber security etc.)
• Shall have good understanding of the IT and the various Digital India initiatives of the Govt. of India

LAST DATE TO APPLY : 16.11.2025