MAJOR RESPONSIBILITIES
- Responsible for procurement analytical and administration duties including management of tenders .
- Responsible for supporting Sourcing Managers / Specialists in running all procurement activities in adherence with established procedures. This includes tailoring appropriate tenders and evaluation processes to achieve each project requirement .
- Regular liaison, communication, and consultation with the wider S&P team(s) nationally & in other JLL operating regions .
- Participate in the facilitation of negotiations of contractual conditions between our clients and suppliers to achieve the optimal combination of cost, service level and risk outcomes.
- Ongoing maintenance of S&P Power BI dashboards. This includes ensuring the dashboards updated with the latest datasets, changing visualization of matrices and information presented is accurate.
- Being the SME to the wider S&P team member on key data analytical tools / applications, such as, MS Excel, Power BI, SQL Server.
- Create / develop various strategic dashboards using Power BI, displaying matrices that would assist S&P team in delivering our projects.
- Work with stakeholders to conduct special studies to determine general process improvement and waste reduction opportunities throughout S&P processes.
- Perform other tasks as may be assigned by the Head of Sourcing / Category Management.
CANDIDATE SPECIFICATION KEY SELECTIONCRITERIA
Ideal Experience
- Business / Commerce / IT Degree with at least 5 years experience in procurement, consulting, purchasing, sourcing, and negotiation.
- Relevant work experience in IFM with knowledge of procurement for services related to facility management will be highly regarded.
- Project management experience, including ability to manage multiple clients, stakeholders, and projects.
- Excellent knowledge & skills, accompanied with experience, in application systems such as MS Excel (Advanced / Macros), Power BI, SQL Server, and other data analytics tools.
- Background in structured process analysis and continuous improvement.
- Qualifications and professional memberships, such as Chartered Institute of Purchasing and Supply (CIPS) or equivalent are considered an advantage although not necessary if the candidate has a high level of experience.
Critical Competencies for Success
- Strong analytical skills and a sound understanding of procurement methodologies required, including a thorough understanding of how to interpret stakeholders needs.
- Ability to influence different levels of the organization stakeholders.
- Ability to work proactively and collaboratively to develop effective relationships.
- A good level of commercial awareness with a demonstrable aptitude for identifying the commercial angle and employing strong negotiating skills.
- Ability to work with senior leaders.
- Highly developed analytical skills with an ability to think outside the box to develop creative solutions.
- Ability to analyze complex problems and generate solutions.
- Willingness to travel to attend meetings at client offices, both domestic and regional where needed.
- Ability to anticipate client / stakeholders needs and to exceed expectations.
- Sound interpersonal skills to communicate with a diverse range of stakeholders.
