PMO/Finance Analyst

Project Finance & Contract Management - Responsibilities

Project Financial Management

• Partner with platform leads and management teams to track, monitor, and report Build and Operate (B&O) financials.

• Support project teams with development effort charge-outs, cost tracking, and financial reporting.

• Work closely with managers on resource supply and demand planning.

• Extract, analyse, and prepare timesheet and utilisation reports.

• Track actual charges against approved monthly budgets and highlight discrepancies to Project Managers and Team Leads.

• Prepare supporting documentation for the Finance Fixed Asset team for capital expenditure (CAPEX) charge-outs.

• Support budget planning, forecasting, cost tracking, and financial reconciliation activities.

Contract & Procurement Management

• Manage contract processing to ensure timely completion, appropriate approvals, and compliance with internal policies and procedures.

• Create Purchase Requisitions (PRs) in Coupa to facilitate Purchase Order (PO) issuance to vendors.

• Liaise with internal and external stakeholders to follow up on outstanding contracts, approvals, and signatures.

• Review contracts to ensure alignment with banking guidelines, procurement standards, and governance requirements.

• Follow up on Delegate of Authority (DOA) approvals and escalate delays where required.

• Monitor contracts against approved budgets and ensure spending remains within financial controls.

• Ensure contracts are processed using the correct PC Code, GL, and Fixed Asset (FA) codes to minimise payment and accounting reclassification issues.

• Coordinate Contract Management Process (CMP) requirements for contracts exceeding $200K, including GST.

• Track and manage Master Service Agreement (MSA) renewals to ensure continuity of vendor services.

Project & Management Support

• Assist, advise, and follow up with Work Managers on project documentation, processes, reporting, and GENE updates.

• Maintain accurate project financials, documentation, project statuses, and reporting information in GENE.

• Coordinate contract lodgements with Group Procurement Services (GPS).

• Track and submit accruals to Finance, ensuring all accruals are supported by valid documentation.

• Prepare and consolidate management reports for major projects and programmes, ensuring data accuracy and completeness.

• Support Build and Operate budget submissions for IBG and Future Ready platforms during annual budget exercises.

• Review budget submissions for accuracy, completeness, and compliance with required guidelines.

• Support monthly GLAO reconciliation and investigate discrepancies where required.

• Assist with Strategy Cost Management (SCM) tracking, reporting, and cost analysis.

Requirements

• Diploma or Degree in Business, Finance, Accounting, Project Management, or a related discipline.

• Minimum 2 years of experience, preferably within the banking or financial services industry.

• Proficient in Microsoft Office, particularly Excel and PowerPoint.

• Good understanding of accounting principles, financial controls, budgeting, and cost management.

• Strong analytical and critical-thinking skills, with the ability to understand, dissect, validate, and analyse complex information.

• Meticulous and detail-oriented, with strong documentation, coordination, and follow-up skills.

• Strong communication and stakeholder management skills, with the ability to work effectively across business and technical teams.

• Able to multi-task, prioritise workloads, meet tight deadlines, and work effectively in a fast-paced environment.

• Fast learner with the ability to work independently and with minimal supervision, while following established processes and guidelines.

• Strong team player with a proactive and collaborative approach.

  Ankita

  EA License Number: 23C2060 Registration ID is R22109715

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