Pharmacy Secretary

OUR VALUES IN ACTION

• Care and Compassion
• Quality and Teamwork
• Dignity and Respect
• Openness, honesty and responsibility
  
  

Are you an organised, proactive individual who thrives in a busy healthcare environment Our Hospital Pharmacy Department is looking for a dedicated Pharmacy Secretary to join our friendly and dynamic team. This is a key administrative role supporting the smooth running of our service and ensuring our patients and staff receive the highest standard of support.

About The Role

As our Pharmacy Secretary, you will play a vital part in the daytoday coordination of the department. Your responsibilities will include:

• Updating staff rotas and ensuring accurate, timely scheduling
• Diary management for senior pharmacy staff and coordinating key meetings
• Minute taking and preparing clear, concise documentation
• Working collaboratively with colleagues across the wider multidisciplinary health team
• Answering calls from patients, providing helpful and professional communication
• Supporting staff pay processes
• General administrative duties to support the effective running of the pharmacy service
  
  

About You

We're looking for someone who:

• Has excellent organisational and communication skills
• Can work confidently with sensitive information
• Enjoys working as part of a team and building strong working relationships
• Is comfortable managing multiple tasks in a fastpaced environment
• Has previous administrative or secretarial experience (NHS experience desirable but not essential)
  
  

What We Offer

• A supportive and welcoming team
• Opportunities for development and training
• The chance to contribute to a service that directly improves patient care
• Consideration of flexible working arrangements
  
  

If you're enthusiastic, reliable, and ready to make a meaningful difference within our hospital pharmacy team, we'd love to hear from you.

Apply today and help us deliver exceptional care.

As from 1st April 2026 the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a regulated role, your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or going rate. Further information on these criteria can be foundhere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form

• PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early***
  
  

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.