Personal Secretary to Businessman

Job Description: Personal Secretary to Businessman

Location: Bangalore, Karnataka

Job Type: Full-Time (may require travel and extended hours)

Reports To: Director/Business Owner

About the Role

We are looking for a dedicated and highly organized Personal Secretary to provide comprehensive administrative and personal support to a businessman based in Bangalore. This role requires someone who can manage a fast-paced schedule, coordinate travel (including accompanying travel), and act as the primary point of coordination for all meetings and appointments.

Key Responsibilities

Calendar & Meeting Management

• Manage and maintain the businessman's daily, weekly, and monthly calendar
• Schedule, confirm, and reschedule meetings, appointments, and calls
• Prioritize and resolve scheduling conflicts
• Prepare meeting agendas, briefing notes, and follow-up action items
• Coordinate with internal teams, clients, and external stakeholders for meeting logistics

Travel Coordination

• Plan and book domestic and international travel (flights, hotels, visas, car rentals)
• Accompany the businessman on business trips as required
• Manage itineraries and ensure smooth, on-time travel arrangements
• Handle last-minute travel changes and contingencies
• Manage travel-related expenses and reconciliation

Administrative & Personal Support

• Screen and manage calls, emails, and correspondence
• Draft letters, presentations, reports, and other documents
• Maintain confidential files and records
• Liaise with family members, household staff, or personal contacts as needed
• Handle personal errands and appointments as required
• Manage expense reports and reimbursements

Coordination & Liaison

• Act as a bridge between the businessman and internal/external stakeholders
• Coordinate with drivers, office staff, and vendors
• Maintain strict confidentiality of business and personal matters

Requirements

• Education: Bachelor's degree (any discipline); MBA or diploma in secretarial practice preferred
• Experience: 2–8 years as a Personal Secretary/Executive Assistant to senior management or business owners
• Skills:Excellent verbal and written communication (English + Kannada/Hindi preferred)
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with travel booking platforms and expense tools
• Ability to work under pressure and adapt to a dynamic schedule
• High discretion and integrity in handling confidential information
• Other Requirements:Willingness to travel extensively, including at short notice
• Flexible with working hours (may include evenings/weekends)
• Valid passport (mandatory); own vehicle preferred
• Based in or willing to relocate to Bangalore

Preferred Attributes

• Prior experience supporting a business owner/promoter (not just corporate EA experience)
• Calm, presentable, and professional demeanor
• Trustworthy and loyal, with a long-term commitment mindset