About The Opportunity
A fast-growing technology services firm operating across enterprise software delivery and digital transformation initiatives, we empower clients with agile, client-focused solutions. Our team thrives on precision, discretion, and proactive support—ensuring seamless executive operations across hybrid work environments. We're seeking a trusted Personal Secretary to be the central nerve center for leadership efficiency and organizational flow.
Role & Responsibilities
- Manage executive calendars with precision—scheduling meetings, coordinating travel, and resolving conflicts across time zones.
- Prepare and distribute meeting agendas, minutes, and follow-up action items with clarity and timeliness.
- Screen and prioritize inbound communications—emails, calls, and visitors—ensuring executive focus remains uninterrupted.
- Handle confidential documents, expense reports, and expense reimbursements with meticulous attention to detail.
- Act as a liaison between executives and internal/external stakeholders—coordinating project updates, status reports, and cross-functional alignments.
- Organize and maintain digital and physical filing systems, ensuring instant retrieval of critical documentation.
Skills & Qualifications
Must-Have
- Microsoft Outlook
- Google Workspace
- Calendar Management
- Document Preparation
- Travel Coordination
- Confidentiality & Discretion
- Executive Support
- Business Communication
Preferred
- Notion or Trello for task tracking
- Experience supporting C-suite or senior leadership
- Knowledge of CRM tools (e.g., Salesforce, HubSpot)
Benefits & Culture Highlights
- Hybrid work flexibility—blend remote focus with in-office collaboration.
- Direct exposure to executive decision-making and cross-functional strategy.
- Professional growth path with mentorship opportunities in leadership operations.
Skills: focus,operations,travel
