Personal Secretary/Assistant

Schedule & Calendar Management

• Managing appointments, meetings, and reminders
• Coordinating calendars and avoiding scheduling conflicts
• Arranging travel bookings (flights, hotels, transport)
• Sending meeting invites and follow-ups

Communication Management

• Handling emails — reading, drafting, and responding on behalf of the employer
• Screening phone calls and messages
• Acting as a point of contact between the employer and others
• Preparing and proofreading letters, memos, and reports

Administrative Support

• Maintaining files, documents, and records
• Preparing presentations, spreadsheets, and reports
• Taking meeting minutes and distributing them
• Managing office supplies and paperwork

Task & Project Coordination

• Following up on pending tasks and deadlines
• Liaising with departments, clients, or vendors
• Tracking project progress and reporting updates
• Researching and compiling information as needed

Personal Errands & Support

• Running personal errands (shopping, payments, etc.)
• Managing personal appointments (doctor, events, etc.)
• Making reservations for dinners, events, or venues
• Handling household-related tasks if required

Confidentiality & Discretion

• Handling sensitive and private information with full confidentiality
• Maintaining professional boundaries at all times
• Being trustworthy with personal and business matters

Key Skills Required

• Excellent communication (verbal & written)
• Strong organizational and multitasking skills
• Proficiency in MS Office / Google Workspace
• Problem-solving and quick decision-making
• Adaptability and a proactive attitude
• Time management and attention to detail