Personal Business Coordinator & Secretary

Job Description: Personal Business Coordinator & Secretary

Reporting to: Managing Director, Richmount Ventures Family Office

Location: Hyderabad (Office: Road No. 1, Banjara Hills)

Website: www.richmount.co

Role Overview

We are seeking a highly organized, proactive, and trustworthy professional to support the MD of Richmount Ventures Family Office.

This role covers two core areas:

1. Secretarial, Administrative & Lifestyle Support

2. Legal & Business Coordination

Key Responsibilities:

1. Secretarial, Administrative & Lifestyle Support

Calendar & Scheduling: Manage daily appointments, meetings, reviews, and reminders.

Travel & Logistics: Oversee visas, ticketing, hotels, itineraries, chauffeur coordination, and taxi arrangements.

Home & Lifestyle: Coordinate with household staff, vendors, and service providers; manage health files,

medical appointments, and wellness schedules.

Cars & Personal Staff: Ensure smooth functioning of vehicles, drivers, and personal staff.

Payments & Records: Manage business/personal payments, bills, and expense tracking; maintain organized

financial, health, and personal records.

Office Administration: Supervise vendors, office supplies, and basic administrative tasks.

Information Support: Provide data, updates, and insights for decision-making.

2. Business Coordination

Liaise with internal/external teams and consultants.

Organize and archive files (both digital and physical).

Follow up with authorities, regulatory bodies, and offices for timely submissions.

Draft, prepare, and dispatch letters, notices, and filings.

Assist in priority tasks related to coordination matters.

Desired Skills & Competencies

Excellent communication skills (English; Telugu/Hindi preferred).

Strong organizational- prioritization- and multitasking ability.

Proficiency in MS Office & Google Workspace.

Trustworthy- discreet and professional demeanor.

High energy- balanced and delivery-focused approach.

Qualifications & Experience:

Mandatory Criteria:

Male, Married, 38+ years of age.

Residing close to office (Banjara Hills) with own transport.

Excellent communication, smart, hardworking, and energetic.

Strong common sense, ability to prioritize, and result oriented.

Education & Work Experience:

Bachelor's degree required.

510 years experience in executive assistance, legal secretarial, or family office roles.

Prior exposure to legal coordination, travel, lifestyle management and Knowledge on AI tools will be an advantage.

Compensation & Benefits:

Salary: 40,000 (4.8 lakhs CTC)

Travel & mobile allowance.

Performance-based incentives.

Opportunity to work closely on business, legal, and high-level decision-making matters.