Personal Assistant to Managing Director

Personal Assistant to Managing Director

Location : Vile Parle West Mumbai

Industry : Chemical Trading (Exports - Imports)

Working Hours : 11:00 PM to 07:00 PM ( Monday to Saturday)

Experience : 2-3 years in similar role preferred

About Us : Sahastraa Exports Pvt Ltd is a government of India recognized export house with over 25 years of experience in the chemical industry. We exports to 25+ countries and are known for our reliability, compliance, and customer-focused approach.

About the Role: Sahastraa Exports Pvt Ltd is looking for a smart, responsible, and proactive personal assistant to directly support the Managing Director. The Ideal candidate should have experience in admin task, sales coordination, meeting follow-ups, and daily reporting, preferably from the chemical trading or export industry. Candidate from other industries also welcome, provided they understand the demands of the role.

Responsibilities

• Assist MD in day to day tasks, business follow-ups, and scheduling.
• Assisting MD in International sales and coordination.
• Coordinate with sales team and international clients for updates and reporting.
• Manage appointments, meetings, and travel arrangements (Local & International).
• Handle vendor coordination, office administration, HR tasks, and client visit.
• Ensure all communications and activities are completed efficiently and professionally.
• Prepare reports, meeting minutes, and ensure timely task completion.
• Maintain confidentiality and ensure smooth internal communication.
• Be flexible with work hours when important work or deadlines arise.
• Travelling out of India for meetings & exhibitions

Qualifications

• Minimum 2-3 years of experience in a similar role.
• Strong communication and interpersonal skills.
• Ability to work under pressure and handle multiple responsibilities.
• Comfortable with office admin, sales follow-ups, and handling international clients.
• Should be organized, professional, and proactive in approach.

Preferred Background

• Experience in chemical/export/import or trading industry preferred but not mandatory.
• Graduate in any stream.
• Fluency in English & Hindi communication is a must.