Personal Assistant to Director

Position Title

Founder's Office Executive / Executive Assistant to Founder & Director

Reporting To

Aarna Singh Rawat (Founder & Director)

Role Summary

A high-energy, highly reliable professional responsible for managing the Founder's office, personal brand, strategic relationships, communications, follow-ups, AI-powered productivity, and execution support. The ideal candidate should be creative, aesthetically strong, tech-savvy, proactive, trustworthy, and capable of representing the Founder professionally across all interactions.

Key Responsibilities (KRAs)

1. Founder Support & Execution

• Manage Founder's calendar, priorities, meetings, and action items.
• Ensure timely follow-up and closure of all commitments.
• Prepare briefs, presentations, notes, and meeting summaries.

2. Personal Branding & PR

• Support Founder's personal brand across social media, events, podcasts, and media interactions.
• Identify speaking opportunities, collaborations, and networking opportunities.
• Coordinate PR and visibility initiatives.

3. Relationship Management

• Build and maintain strong relationships with stakeholders, investors, founders, educators, partners, and clients.
• Ensure timely communication and engagement.

4. AI & Technology Enablement

• Leverage AI tools for content creation, research, productivity, automation, and reporting.
• Continuously identify tools that improve efficiency and execution.

5. Communication & Correspondence

• Draft professional emails, messages, proposals, and communication on behalf of the Founder.
• Ensure high-quality written and verbal communication.

6. Content & Creative Support

• Assist in content ideation, presentation design, social media content, and creative execution.
• Maintain high aesthetic and brand standards.

Key Performance Indicators (KPIs)

KRA/ KPI

Follow-Up Management

95%+ tasks tracked and closed within committed timelines

Founder Productivity

90%+ action items completed on time

Relationship Management

Minimum 20 meaningful stakeholder touchpoints/month

Personal Branding Support

8–12 high-quality content pieces/month

Communication Quality

95% error-free communication and documentation

AI Adoption

Minimum 5 AI-driven productivity improvements implemented/quarter

Meeting Management

100% meeting notes and action trackers shared within 24 hours

Responsiveness

Internal and external communication responded to within 4 working hours

PR & Networking

Minimum 2 strategic opportunities identified/month

Execution Reliability

95%+ task completion accuracy

Ideal Candidate Profile

Must-Have Skills

• Excellent spoken and written English
• Strong common sense and business judgment
• Exceptional follow-up discipline
• Highly organized and detail-oriented
• Strong relationship-building ability
• Tech-savvy and comfortable with AI tools
• Good aesthetic and design understanding
• Quick learner and fast executor
• High integrity and confidentiality

Preferred AI Tools Exposure

• ChatGPT
• Claude
• Notion AI
• Canva
• Gamma
• Midjourney / AI creative tools

Personality Traits

• Proactive
• Trustworthy
• Resourceful
• Energetic
• Positive attitude
• Professional presence
• Solution-oriented
• Highly dependable

Experience

• 2–4 years in Founder's Office, Executive Assistant, Personal Branding, PR, Marketing, or Business Operations roles preferred.

Success in This Role Means:

Aarna never has to chase people, remember follow-ups, or worry about execution. Her relationships, personal brand, communications, and strategic priorities are managed proactively, professionally, and efficiently.