Role: Executive Personal Assistant to Management
Company: Arina Group of Companies
Location: Rajkot, Gujarat (Primary Office: The Spire, Nr. Ayodhya Circle, 150ft Ring Road, Rajkot - 360006)
Employment Type: Full-Time
Working Hours: 8:00 AM – 8:00 PM (Monday to Saturday; occasional on-call availability for urgent escalations)
Salary: ₹28,000 – ₹40,000 / month (Commensurate with experience)
Logistics: Company Car provided for official duties (all fuel & vehicle expenses covered)
About Arina Group
Arina Group operates across diverse business sectors, including industrial manufacturing, recycling, international trade, and digital enterprises. We are seeking a reliable, high-ownership Executive Personal Assistant (EPA) to work directly alongside senior management.
This role is a dynamic hybrid of executive administration, operational follow-through, basic financial review, and personal concierge support.
Key Responsibilities
1. Executive Support & Meeting Governance (MOM)
- Coordinate daily schedules, maintain calendar appointments, and prioritize action items for management.
- Attend operational and strategic meetings, record structured Minutes of the Meeting (MOM), assign clear deliverable owners/deadlines, and follow up rigorously with department heads until closure.
- Screen inbound communications, phone calls, and visitor requests to optimize executive bandwidth.
- Handle proprietary, legal, and business information with the highest level of confidentiality.
2. Personal Concierge & Extended Coordination
- Assist management with personal schedule tracking, utility payments, and executive concierge tasks.
- Coordinate routine maintenance, servicing, and documentation for personal/official vehicles.
- Provide occasional after-hours coordination for time-sensitive, urgent operational matters.
3. Financial Administration & Statutory Follow-ups
- Review incoming bills/invoices, log daily expenses, track vendor payments, and assist with basic balance sheet oversight.
- Liaise with company accountants and banking representatives for operational documentation.
- Assist in organizing statutory records (GST, TDS, and industrial/plant compliance paperwork).
4. Field Operations & Local Sourcing
- Liaise between corporate office and factory supervisors to source industrial spare parts, maintenance materials, and technical repair vendors across Rajkot.
- Prepare basic 3-quote comparative price sheets for management sign-off.
- Perform local field runs and vendor visits using the company-provided car.
5. AI & Digital Workflows
- Utilize modern AI productivity tools (ChatGPT, Gemini) and web research to draft correspondence, summarize data, and find specialized vendors.
- Maintain clean records using Google Workspace, MS Excel, and task management systems.
Candidate Requirements & Qualifications
- Education: Bachelor's or Master's in Commerce or Business Administration (B.Com, BBA, MBA, or related field).
- Experience: 2–4 years of experience as an Executive Assistant, Personal Assistant, Office Coordinator, or Operations Support Specialist.
- Languages: Fluent in Gujarati, Hindi, and English (both verbal and written communication).
- Driving: Must possess a valid Indian 4-Wheeler (Car) Driving License with confident regional driving skills.
- Software Skills: Proficient in MS Excel/Word, Google Sheets/Docs, task tracking tools, and basic AI search workflows.
- Confidentiality: Must be willing to sign a standard Non-Disclosure Agreement (NDA).
Ideal Candidate Profile
- High Accountability: You take full ownership of tasks from assignment to final completion without requiring reminders.
- Balanced Desk & Field Agility: You are comfortable working from The Spire office while being ready to step out for local vendor visits or operational coordination.
- Adaptable Communicator: Capable of speaking effectively with factory supervisors, local vendors, and corporate partners.
How to Apply
- Interested candidates are invited to apply directly through LinkedIn with an updated resume and contact details.
