Job Description – Personal Assistant to CEO
Position: Personal Assistant to CEO
Location: Magarpatta, Pune
Compensation: Up to ₹6,00,000 per annum (depending on experience and suitability)
Role Overview
We are seeking a proactive, trustworthy, and highly organized Personal Assistant to provide comprehensive support to the CEO in both professional and personal matters. The role requires a hands-on individual who is comfortable managing schedules, coordinating meetings, handling administrative tasks, running official errands, and ensuring smooth execution of day-to-day activities.
The ideal candidate should be based in or near Magarpatta, Pune, and possess excellent communication, coordination, and problem-solving skills.
Key Responsibilities
Executive Support
- Manage the CEO's calendar, appointments, meetings, and travel schedules.
- Coordinate with internal teams, clients, vendors, and external stakeholders.
- Prepare meeting agendas, minutes, presentations, and follow-up actions.
- Screen calls, emails, and correspondence and prioritize responses.
- Track key tasks and ensure timely completion of commitments.
Administrative & Coordination
- Handle documentation, filing, record maintenance, and confidential information.
- Coordinate business meetings, events, and travel arrangements.
- Assist in procurement, vendor coordination, and office-related requirements.
- Liaise with government offices, service providers, and external agencies when required.
Personal Assistance
- Manage personal appointments, bookings, and scheduling.
- Run personal and official errands on behalf of the CEO.
- Coordinate household, travel, banking, and miscellaneous personal requirements.
- Provide support during business trips, events, and important engagements.
Operational Support
- Follow up with various departments on behalf of the CEO.
- Conduct basic research and gather information for decision-making.
- Handle ad hoc assignments with minimal supervision.
Desired Candidate Profile
- Graduate in any discipline.
- 5-8 years of experience as a Personal Assistant, Executive Assistant, Founder's Office Executive, or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of discretion and confidentiality.
- Proficient in MS Office (Excel, PowerPoint, Word) and email management.
- Ability to travel locally within Pune for official work.
- Two-wheeler/four-wheeler and valid driving licence preferred.
- Candidate residing in Magarpatta, Hadapsar, Amanora, Kharadi, Wanowrie, NIBM, Camp, or nearby areas will be preferred.
Key Attributes
- Trustworthy and dependable
- Smart, energetic, and resourceful
- Strong follow-up and execution capability
- Comfortable handling both professional and personal responsibilities
- Flexible with work timings when required
Reporting To: CEO
Employment Type: Full-Time
Location: Work from Office – Magarpatta, Pune
