Personal Assistant to CEO & Founder

Location: Loudon Street, Kolkata [Full-Time, In-Office]

Salary: Up to ₹3 LPA

Probation Period: 3 Months

About the Role:

We are looking for a Personal Assistant to the CEO & Founder who will work closely with the CEO and provide comprehensive support in managing day-to-day professional activities, schedules, communication, coordination, and follow-ups.

The ideal candidate should be *highly organised, proactive, presentable, discreet, and comfortable working in a fast-paced environment*. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities efficiently.

Key Responsibilities:

• Manage and maintain the CEO's daily calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings, calls, and appointments.
• Assist the CEO in planning and prioritising daily activities.
• Prepare meeting agendas, notes, follow-ups, and action points as required.
• Coordinate with different departments and ensure timely completion of tasks assigned by the CEO.
• Maintain regular follow-ups with team members, clients, consultants, and external stakeholders.
• Draft and manage professional emails, messages, letters, and other correspondence on behalf of the CEO when required.
• Handle confidential information and sensitive business matters with complete discretion.
• Assist in preparing presentations, reports, documents, and Excel sheets.
• Maintain proper records, trackers, and documentation.
• Support the CEO in travel planning, scheduling, and other administrative arrangements.
• Coordinate with clients and other stakeholders whenever required.
• Monitor pending tasks and provide timely reminders and updates to the CEO.
• Assist with personal/professional coordination and errands related to the CEO, wherever required.
• Perform other responsibilities assigned by the CEO from time to time.

Required Skills & Qualifications:

• Bachelor's degree in any discipline.
• 0–3 years of experience in Personal Assistant, Executive Assistant, Management Trainee, Administration, or a similar role.
• Excellent *verbal and written English communication skills*.
• Strong organisational and time-management skills.
• Good knowledge of *MS Office, particularly Excel, Word, and PowerPoint*.
• Ability to prepare professional emails, documents, reports, and presentations.
• Strong follow-up and coordination skills.
• Ability to multitask and manage changing priorities.
• Professional appearance and conduct.
• High level of confidentiality and discretion.
• Proactive approach with strong attention to detail.
• Ability to work under pressure and meet deadlines.
• Willingness to work in an in-office environment and adapt to the dynamic requirements of the CEO.

Preferred Qualities:

• Proactive, organised, and detail-oriented.
• Confident in communicating with senior professionals and clients.
• Quick learner with a strong sense of ownership.
• Reliable and consistent with follow-ups.
• Comfortable handling confidential information.
• Flexible and adaptable to changing priorities.
• Professional, composed, and solution-oriented.

What You Will Gain:

• Direct exposure to the working style and decision-making process of the CEO & Founder.
• Experience in wealth management and financial services.
• Opportunity to work closely with senior leadership and multiple business functions.
• Exposure to high-value clients and professional stakeholders.
• A fast-paced environment offering significant learning and growth opportunities.

How to Apply:

Interested candidates can share their updated CV at [Confidential Information], including their current location, current CTC, expected CTC, and notice period.