Personal Assistant (PA)

Role Overview:

• Provide high-level administrative, operational, and business support to the Chief Business Officer.
• Enable the CBO to focus on strategic priorities, partnerships, and organizational performance.
• Handle sensitive information with discretion and maintain executive-level professionalism.
• Proactively manage schedules, coordination, reporting, and follow-ups.

Executive & Administrative Support:

• Manage calendars, appointments, and meeting schedules for the CBO.
• Coordinate internal, external, board, and partner meetings.
• Prepare agendas, briefing notes, and track action items.
• Handle emails, calls, and official correspondence on behalf of the CBO.
• Maintain confidential documents, contracts, and business records.

Strategic & Business Support:

• Assist in preparing business plans, presentations, proposals, and reports.
• Conduct research on markets, competitors, and partnerships.
• Track strategic initiatives and follow up on deliverables.
• Support execution of key business projects led by the CBO.
• Summarize insights and recommendations for decision-making.

Stakeholder Coordination:

• Act as a point of contact between the CBO and internal or external stakeholders.
• Coordinate with senior leadership and cross-functional teams.
• Ensure timely information flow and alignment on priorities.
• Represent the CBO professionally when required.

Meeting & Travel Management:

• Organize domestic and international travel, visas, and accommodations.
• Prepare travel itineraries, briefing packs, and post-travel summaries.
• Arrange logistics for meetings, negotiations, and business events.
• Track travel expenses and prepare reimbursement reports.

Reporting & Performance Tracking:

• Monitor KPIs, dashboards, and performance metrics.
• Prepare weekly, monthly, and quarterly business reports.
• Track deadlines, risks, and follow-ups across initiatives.
• Maintain action logs to ensure accountability.

Confidentiality & Process Improvement:

• Handle sensitive business and personnel information securely.
• Ensure adherence to governance and internal policies.
• Improve executive workflows and administrative processes.
• Coordinate with finance, HR, legal, and operations teams.