Personal Assistant

Hiring: Personal Assistant to the Chairman

Location: Mumbai

Department: Chairman's Office

Reporting To: Chairman

Experience: 1–3 years preferred

Salary _ 40K to 95K per month

About the Role

We are looking for a highly organized, proactive, trustworthy and detail-oriented Personal Assistant to the Chairman to provide comprehensive professional and personal support.

The ideal candidate should be capable of managing the Chairman's schedule, travel, purchases, documentation, follow-ups, personal requirements, family travel and private property-related activities. The role requires excellent coordination skills, discretion, ownership and the ability to manage multiple priorities independently.

Key Responsibilities

Calendar & Schedule Management

- Manage the Chairman's daily calendar, meetings, appointments and commitments.

- Coordinate meetings with internal teams, clients, suppliers, consultants and vendors.

- Prepare relevant documents and information for meetings.

- Maintain daily/weekly task lists and ensure timely follow-ups.

- Prioritize appointments and handle schedule changes efficiently.

Business & Personal Travel

- Manage domestic and international travel arrangements.

- Coordinate flights, hotels, airport transfers, cars/drivers and travel itineraries.

- Assist with visa and travel documentation.

- Coordinate travel arrangements for the Chairman's family when required.

- Handle last-minute changes, cancellations and urgent travel requirements.

Personal Purchases & Requirements

- Manage the Chairman's day-to-day personal purchasing requirements.

- Identify suitable products, suppliers and service providers.

- Obtain and compare quotations based on quality, pricing and availability.

- Coordinate deliveries, installations, repairs and servicing.

- Maintain records of regular vendors and frequently purchased items.

Private Property & Estate Management

- Coordinate day-to-day requirements and maintenance of the Chairman's private properties.

- Coordinate with vendors, contractors, technicians and service providers.

- Obtain quotations and comparative estimates for repairs, maintenance and purchases.

- Conduct market research for machinery, equipment, materials and services.

- Prepare comparative statements for the Chairman's review.

- Monitor vendors and contractors to ensure timely completion of work.

- Coordinate procurement and delivery of materials, furniture, fixtures and equipment.

- Maintain bills, invoices, estimates and payment-related documentation.

- Coordinate with property staff, caretakers and security personnel.

- Assist with major repairs, renovations, upgrades and capital expenditure planning.

- Provide regular updates and status reports to the Chairman.

Candidate Profile

- 1–3 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.

- Excellent organizational and coordination skills.

- Strong follow-up and task-management abilities.

- Good communication and interpersonal skills.

- Comfortable handling personal and confidential matters.

- Ability to coordinate with multiple vendors and service providers.

- Strong attention to detail and problem-solving ability.

- Ability to work independently and manage urgent requirements.

- High level of integrity, discretion, confidentiality and ownership.

Interested candidates can share their updated CV for consideration.

#Hiring #PersonalAssistant #PA #ExecutiveAssistant #ChairmanOffice #ExecutiveSecretary #MumbaiJobs #MumbaiHiring #PersonalAssistantJobs #ExecutiveAssistantJobs #TravelManagement #VendorManagement #PropertyManagement #EstateManagement #Procurement #AdministrativeJobs #ManagementSupport #PersonalSupport #CoordinationJobs #JobOpening #HiringNow