PERSONAL ASSISTANT
PERSONAL ASSISTANT
ks bakers- Posted 13 hours ago
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Job Description
Key Responsibilities
- Calendar & Schedule Management
- Manage executive calendars and appointments.
- Schedule meetings, interviews, and business discussions.
- Coordinate meeting invitations and confirmations.
- Track upcoming events, deadlines, and commitments.
- Send reminders to concerned stakeholders.
- Communication Management
- Screen and prioritize emails, calls, and messages.
- Draft professional emails, letters, and correspondence.
- Maintain communication between management and departments.
- Record important instructions and follow up on action items.
- Meeting Coordination
- Arrange meeting venues or virtual meeting links.
- Prepare meeting agendas.
- Take meeting minutes (MOM).
- Circulate MOM and track action points.
- Follow up on pending commitments.
- Travel & Accommodation Management
- Arrange travel bookings, flights, trains, and local transportation.
- Book hotels and accommodation.
- Prepare travel itineraries.
- Maintain travel expense records.
- Document Management
- Maintain confidential records and files.
- Organize digital and physical documents.
- Prepare presentations, reports, and business correspondence.
- Ensure proper version control of important documents.
- Follow-Up & Task Tracking
- Maintain daily task trackers.
- Follow up with departments on pending activities.
- Escalate delays to management when necessary.
- Update status reports regularly.
- Event & Visitor Coordination
- Coordinate executive visits and guest meetings.
- Arrange hospitality and logistics.
- Maintain visitor schedules and records.
- Support company events and management functions.
- Expense & Administrative Support
- Process reimbursement requests.
- Maintain expense records.
- Coordinate office administrative requirements.
- Assist in vendor and service coordination.
More Info
Key Skills
Follow-Up Task Tracking
Calendar Schedule Management
Travel Accommodation Management
Event Visitor Coordination
Expense Administrative Support
About Company