About Hexr Factory
With over a decade of collective experience, we are seasoned creators of the future, fluent in all aspects of cutting-edge technology. We specialize in Extended Reality (XR), strategic engineering, digital twins, and the metaverse. By crafting perfect mirrors of reality, we build virtual domains for a smarter, connected future. With seamless operations, we are your architects of tomorrow.
Job Title: Personal Assistant (PA)
Job Summary
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure the smooth day-to-day functioning of the executive's office.
Key Responsibilities
- Manage the executive's calendar, appointments, and meeting schedules.
- Coordinate internal and external meetings, including preparing agendas and taking minutes when required.
- Handle email correspondence, phone calls, and other communications on behalf of the executive.
- Arrange travel itineraries, accommodation, transportation, and expense claims.
- Prepare reports, presentations, and business documents.
- Maintain confidential files, records, and documentation with discretion.
- Coordinate with internal departments and external stakeholders to ensure timely follow-ups.
- Track action items and ensure deadlines are met.
- Organize events, business meetings, and executive visits.
- Perform general administrative tasks, including document filing, data entry, and office coordination.
- Handle ad hoc assignments and personal administrative tasks as delegated by the executive.
Required Qualifications
- Bachelor's degree in Business Administration, Commerce, or a related field.
- 2–5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to maintain confidentiality and exercise sound judgment.
- Professional demeanor with strong interpersonal skills.
Preferred Skills
- Experience managing executive calendars and travel arrangements.
- Ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Familiarity with scheduling and collaboration tools such as Microsoft Teams, Zoom, and Google Calendar.
Experience: 2-5 years
Email: [Confidential Information]
Contact: 9884099499
Location: T.Nagar, Chennai
Website: www.hexrfactory.com
