Personal Assistant / Executive Assistant

Job Summary

Origin Nutrition is seeking a highly organized, proactive, and detail-oriented Personal Assistant / Executive Assistant to provide administrative and coordination support to the Co-Founder. The ideal candidate should have excellent communication, planning, and time-management skills, with the ability to manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

• Manage the Co-Founder's calendar, schedule appointments, and coordinate meetings.
• Handle professional correspondence, including emails, phone calls, and other communications.
• Prepare, format, and maintain reports, presentations, and business documents.
• Coordinate travel arrangements, bookings, and itineraries.
• Maintain organized digital and physical filing systems.
• Assist with expense tracking, budget records, and administrative documentation.
• Coordinate with internal teams and external stakeholders to ensure smooth communication.
• Record meeting minutes, track action items, and follow up on pending tasks.
• Support day-to-day administrative activities and handle ad hoc tasks and projects as assigned.

Required Qualifications and Skills

• Minimum 5 years of relevant experience as a Personal Assistant or Executive Assistant, preferably supporting senior management or C-level executives.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and time-management abilities.
• Ability to handle confidential information with discretion and professionalism.
• Ability to multitask, prioritize competing demands, and meet deadlines.
• Strong coordination, follow-up, and problem-solving skills.
• Proactive, dependable, and detail-oriented approach to work.
• Proficiency in using AI tools

Preferred Qualifications

• Familiarity with project management or task-tracking tools.
• Bachelor's degree or relevant qualification in Business Administration or a related field.