Personal Assistant Cum Front Desk Executive

Job Description:

Personal Assistant Cum Front Desk Executive Responsibilities:

. Greeting office visitors and directing them to the appropriate parties.Maintain a filing system of all required documents.
. Handling basic office tasks, such as filing, delivering mail, forwarding/answering emails and phone calls, and data entry.
. Coordinating schedules and managing calendars of Management.
. Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
. Co-ordination with Agencies for Maintaining, repairing, or replacing office equipment.
. Be professional and pleasant while interacting with guests.
. Schedule meetings, interviews, and appointments.
. To look after /coordination for Admin work.
. Attend phone calls and redirect them to the appropriate line.
. Take messages and pass them on to the receiver.
. Receive packages/couriers, deliveries, and letters.
. Regularly check and sort emails.
. Keep an inventory of office supplies and ensure it is always stocked.
. Maintain a visitor's logbook.
. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens,forms, and brochures).
. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
. Attend all tasks individually related Office Management.
. Organize & manage individually all tasks related with Employee Engagement/ Parties/ Pooja.
. Look after study, emails, and coordination with the tuition teacher of Director's daughter.
. Assist Business development/ Digital Marketing-related work.
. Coordinate with the Director's chef for meal planning.

Skill & Requirements:

. Only Female candidate apply for this post/ Prefer married candidates.
. Any Bachelor Degree or a relevant field is preferred.
. Min. 2-3 years experience.
. Familiarity with office technology and equipment, including computers, fax machines, scanners,printers, phone systems, etc.
. Professional appearance, courteous manner, and clear, friendly phone voice.
. Candidate should have good communication skills & good convincing power.
. Proactive, organized, and responsible towards work.
. The ability to work both independently and as part of a team
. Knowledge in computer software operations e.g. outlook, internet explorer, MS Word, etc