Personal Assistant

Personal Assistant to the Founder & Director

Key Responsibilities

Executive Support

• Manage and coordinate the Founder & Director's calendar, appointments, and meetings.
• Organize internal and external meetings, including scheduling, logistics, and follow-ups.
• Take accurate meeting notes and prepare Minutes of Meeting (MoMs), ensuring timely circulation and action tracking.
• Coordinate with internal teams and external stakeholders to ensure timely completion of tasks and deliverables.
• Assist with daily administrative and operational requirements.

Personal Assistance

• Coordinate personal appointments, including medical consultations and other commitments.
• Track bill payments, financial updates, renewals, and important deadlines.
• Manage reminders, errands, and personal administrative tasks as required.
• Support with personal travel planning and logistics when needed.

Travel & Coordination

• Plan and manage travel arrangements, including flights, accommodation, local transportation, and itineraries.
• Ensure all travel-related documentation and schedules are organized and readily available.

Administrative Support

• Handle ad hoc assignments and special projects as directed.
• Maintain records, documents, and confidential information with discretion.
• Leverage technology and AI tools to improve efficiency, organization, and workflow management.

Experience & Qualifications

• 6–8 years of experience as a Personal Assistant, Executive Assistant, or in a similar support role.
• Prior experience supporting senior leadership is essential.
• Experience in the events, media, advertising, entertainment, or creative industry is preferred.

Skills & Competencies

• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to multitask and work effectively under pressure.
• High attention to detail and strong follow-through.
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and AI productivity tools.
• Ability to handle confidential information with professionalism and discretion.
• Flexible and adaptable with work timings based on business requirements.
• Strong interpersonal skills and a collaborative approach to working with teams.