- Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
- Sorted emails to coordinate with Founder/Chairman of the Board; take dictation if necessary and respond electronically as per his advice.
- Coordinate and/or report all office-related issues to Founder/Chairman of the Board
- Delegate task / give instructions to HODs and employees on behalf of the Founder/Chairman of the Board. (via email or verbally)
- Responsible for maintaining corporate confidentiality
- Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
- Receiving/Accommodating Founder's guests/VIPs and/or visitors at all levels.
- Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
- Handles and screens incoming calls for the Founder/Chairman of the Board (mobile and land line).
- Attend incoming internal calls (Chairman's office).
- Attend and respond to queries of HODs and employees (via internal calls or email).
- Coordinate HR and Accounts related issues to Founder/Chairman of the Board such as approvals for air tickets and hotel reservations and other relevant office issues.
- Handles petty cash fund (Chairman's Office) liquidation and monitor daily balance.
- Keeps the Founder's diary schedule - business and personal meetings i.e. medical, bank meetings, etc.
- Take/receive instructions from Founder/Chairman of the Board regarding his personal matters (home, banks, medical and others)
- Bring Up File Updating and Follow Up.
- Constant update of data base in order to maintain knowledge of all corporate & personal contacts (all contact information for the Founder/Chairman of the Board - business & personal).
- Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for Founder/Chairman of the Board (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
- Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
- Initiates corrective action when required.
working with the chairman (Female), & staying ,travelling place to place
Mandatory : Passport
