Payroll Specialist

Key Job Responsibilities

Payroll Processing

o Accurately process weekly/ bi-weekly/semi-monthly for employees in the US and

Canada.

o Collect and validate timesheets, bonuses, commissions, and deductions.

o Ensure timely payroll submissions in accordance with country-specific payroll

schedules.

Compliance and Audits

o Ensure payroll compliance with federal, state, and provincial labor laws, tax

regulations, and internal controls.

o Maintain and manage statutory filings and tax remittances with support from

third-party payroll vendors.

o Assist with internal and external audits related to payroll.

Vendor and System Management

o Coordinate with external payroll providers (e.g., UKG, ADP, Ceridian, Paycom) to

ensure accurate execution.

o Maintain and update employee records in payroll systems and ensure data

integrity between HRIS and payroll systems.

Reporting and Reconciliation

o Prepare and deliver payroll reports, including journal entries, reconciliations, and

variance analysis.

o Support Finance teams in month-end closing activities.

Employee Support

o Respond to employee inquiries regarding pay, deductions, tax forms (W-2, T4,

etc.), and other payroll matters.

Collaborate with HR and Finance on new hires, terminations, benefit deductions,

and other payroll-impacting changes.

Background and Skills

Required Qualifications

Bachelor's degree in Accounting, Finance, HR, or related field.

3–5 years of hands-on payroll experience for US and/or Canadian employees.

Strong knowledge of US and Canadian payroll regulations, tax laws, and compliance

requirements.

Experience working with payroll systems (e.g., ADP, Ceridian, Workday, UKG, Paycom).

Excellent MS Excel skills for data validation and reporting.

Ability to work independently and remotely, with a high level of accuracy and attention to

detail.

Strong analytical, organizational, and communication skills.

Willingness to work partially during US business hours to align with key stakeholders.

Preferred Qualifications

Experience working with multi-country payroll operations.

Familiarity with HRIS systems (e.g., Workday, SAP SuccessFactors).

Certification such as FPC, CPP, or PCP (Canadian Payroll Compliance Practitioner) is a plus.

Experience working in shared service or global business services environments.