Payroll Specialist

Company Description

Job Summary

We are seeking a detail-oriented and experienced Payroll & HR Operations Specialist to manage the complete monthly payroll cycle and support core HR operational functions. The ideal candidate must have hands-on experience processing payroll for 300+ employees and ensuring accuracy, timeliness, and strong documentation.

Key Responsibilities Payroll Management

End-to-end monthly payroll processing for all employees (300+ workforce).

Validate attendance, leaves, overtime, deductions, allowances, and variable payouts.

Prepare and verify salary sheets, payroll MIS, bank advice, and pay slips.

Handle full & final settlements, recoveries, and adjustments.

Resolve salary discrepancies and employee payroll queries.

Maintain confidentiality and accuracy of payroll data.

Statutory Deductions (Payroll Related Only)

Manage PF, ESI, PT, TDS deductions within the payroll cycle.

Coordinate with finance for payroll-related statutory payments.

Maintain payroll compliance documents and audit-ready files.

HR Operations & Documentation

Maintain employee master data, HRMS updates, and personnel files.

Prepare HR letters: offer, joining, confirmation, increment, transfer, warning, etc.

Oversee attendance & leave management system accuracy.

Support HRMS implementation and automation of payroll processes.

Coordinate employee onboarding and exit documentation (no recruitment).

Employee Support

Address employee queries related to salary, pay slips, taxes, and reimbursements.

Coordinate insurance enrollment and claim documentation.

Assist in employee engagement and HR communication tasks.

Reports & MIS

Generate monthly payroll MIS, cost reports, and HR dashboards.

Maintain records for audits, compliance checks, and management reporting.

Requirements

Bachelor's degree in HR, Commerce, or related field (MBA/PGDM preferred).

26 years of experience in payroll and HR operations.

Must have handled payroll for 300+ employees.

Strong knowledge of payroll structure, taxation, PF/ESI deductions.

Proficient in MS Excel and HRMS software.

Excellent accuracy, confidentiality, and documentation skills.

Strong coordination and communication abilities.