Payroll Specialist

Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places at scale and in total security.

Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance.

About IDEMIA Public Security

We are dedicated to serving government and public security entities and, in so doing, IDEMIA is committed to the responsible use of technology for public safety. We develop cutting-edge biometrics technologies and identity verification systems that prioritize privacy, human rights and ensure fair and unbiased application. We are also committed to building an inclusive and diverse culture and our impact on sustainability. For example, in 2023, the Life Cycle Assessment for Vision Pass SP revealed a 38% energy reduction, attributed to its sustainable smart power-saving mode

Purpose

The Payroll & HR Compliance Specialist will manage end-to-end payroll operations and ensure full compliance with Indian labour laws across all locations (Office + Factory). The role is responsible for statutory filings, labour inspections, vendor compliance tracking, and maintaining audit-ready documentation. This position ensures the organization adheres to all legal requirements while driving accuracy, transparency, and governance within HR processes.

Main Responsibilities

Payroll Management:
Oversee end-to-end payroll processing for on-roll, contractual, and consultant employees across all business units with 100% accuracy.
Validate salary inputs such as attendance, overtime, shift allowances, hires, leavers, incentives, bonuses, reimbursements and deductions before payroll closure.
Ensure timely disbursement of salaries, full & final settlements.
Conduct monthly payroll audits and reconcile payroll with Finance.
Generate monthly compliance and payroll MIS reports (cost sheets, dashboards, statutory trackers).
Ensure issuance of payslips, Form 16, TDS computations, and support year-end tax activities.
Lead internal and external audits related to payroll.
Adhere to strict payroll cut-off deadlines with internal and external stakeholders.
Handle employee queries related to payroll, tax deductions, and benefits.

Compliance & Statutory Regulations:
Ensure 100% compliance with statutory laws including PF, ESI, PT, LWF, Bonus and Gratuity.
Maintain statutory registers as required under applicable acts.
Liaison with internal and external auditors to facilitate payroll audits.
File timely returns (Form 24Q, PF returns, etc.) and ensure adherence to labor laws and statutory timelines.
Half Year / Annual Retunes like Maternity, Payment of Bonus, Equal Opportunity, POSH, Minimum Wages.

Labour Compliance Management (Internal & Contract Labour):
Manage compliance requirements under CLRAregistration/renewal of Principal Employer & Contractor licenses.
Verify and track all contractor/vendor compliances including PF, ESIC, PT, Minimum Wages, and LWF.
Maintain a monthly compliance dashboard for internal leadership review.
Conduct periodic vendor audits and ensure compliance certificates (e.g., Form V, Form XII, wage registers).
Handle labour inspections, respond to notices, prepare documents, and support legal teams.
Maintain all statutory documentation for audit readiness.

Process Improvement & Automation:
Identify gaps and drive automation of payroll processes to improve accuracy and
efficiency.
Collaborate with IT and HRIS teams for system enhancements (SAP, Keka).

Employee Taxation & Queries:
Oversee annual tax planning, declaration verification, and Form 16 generation.
Address and resolve employee payroll and tax-related queries within defined SLAs.
Data Management and Reconciliation:
Maintain accurate and confidential employee payroll records, including new hires,
terminations, promotions, and other status changes
Reconcile payroll accounts and general ledger entries.

Key Skills

5-10 years of relevant experience
Strong understanding of payroll processes, taxation, and labor law compliance.
Advanced Excel and analytical skills.
High proficiency with payroll systems (e.g. SAP Success Factor, Keka, Darwin Box)
Excellent communication skills.
Strong understanding of Indian labour laws, statutory filings, registers, and audit procedures.