Company Description
At NowFloats, we aim to enhance the online visibility of small and medium businesses (SMBs) using innovative techniques like location-based SEO, enabling local discovery for end consumers. Our solutions combine organic discovery with performance tools like Google Ads and Facebook Ads, along with RIA (Relationship Intelligence Agent) to help businesses stay connected with customers effortlessly. Our mission is to empower SMBs to grow their digital presence effectively.
Job Summary
We are looking for a detail-oriented and experienced Payroll Executive who will also manage administrative operations and vendor coordination. The role involves end-to-end payroll processing, ensuring statutory compliance, overseeing office administration, and managing vendor relationships efficiently.
Roles & Responsibilities
Payroll Management
- Ensure timely and accurate processing of payroll across all locations/entities
- Manage complex pay structures, arrears, variable pay, reimbursements, and bonuses
- Handle statutory deductions: PF, ESI, TDS, PT, LWF, etc.
- File monthly/quarterly/annual statutory returns (PF, ESI, Income Tax, etc.)
- Process payroll inputs for new hires, exits, promotions, transfers, and revisions
- Handle Full & Final (F&F) settlements including gratuity, leave encashment, and notice pay
- Maintain accurate employee payroll database
- Coordinate with Finance for salary disbursement and reconciliations
- Prepare payroll MIS and analytical reports
- Act as SPOC for employee payroll queries
- Statutory Compliance
- Ensure adherence to Indian payroll laws and labor regulations
- Stay updated with statutory changes and implement them
- Support audits (internal, external, statutory)
- Maintain proper documentation and audit trails
- Ensure zero non-compliance or penalties
Administration
- Oversee day-to-day office administration and facility management
- Manage office supplies, assets, and infrastructure requirements
- Ensure smooth functioning of workplace operations
- Coordinate with internal teams for administrative support
- Handle employee-related admin requests and workplace concerns
- Identify, onboard, and manage vendors (housekeeping, security, IT, etc.)
- Negotiate contracts, pricing, and service agreements
- Monitor vendor performance and ensure service quality
- Process vendor invoices and coordinate with Finance for payments
- Maintain vendor records and compliance documentation
