Payroll -Operations Executive

Key Responsibilities Payroll Management

• Manage the end-to-end monthly payroll process for employees.
• Collect, validate, and process payroll inputs such as attendance, leave, overtime, incentives, deductions, reimbursements, bonuses, and salary revisions.
• Ensure accurate calculation of gross salary, deductions, net salary, arrears, incentives, and other payroll components.
• Coordinate with HR, Finance, and business teams to resolve payroll-related discrepancies.
• Review payroll reports and conduct necessary checks before salary processing.
• Handle employee queries related to salary, deductions, payslips, attendance, leave, and payroll discrepancies.
• Maintain accurate and updated employee payroll records.
• Support payroll processing through HRMS/payroll software.

Full & Final Settlement (FnF)

• Manage the end-to-end Full & Final Settlement process for exiting employees.
• Calculate salary payable, leave encashment, notice-period recovery, incentives, reimbursements, deductions, and other applicable components.
• Coordinate with HR, Finance, and other stakeholders to ensure timely completion of FnF.
• Verify exit-related documentation and ensure all recoveries and clearances are completed.
• Prepare and share FnF statements and settlement details with employees.
• Address employee queries related to FnF calculations and settlement timelines.
• Ensure compliance with company policies and applicable statutory requirements.

HR Operations

• Manage employee lifecycle activities including joining, transfers, confirmations, promotions, salary revisions, and exits.
• Maintain and update employee master data in HRMS.
• Manage employee documentation and ensure records are complete and accurate.
• Prepare and issue HR-related letters such as appointment letters, confirmation letters, transfer letters, salary revision letters, relieving letters, experience letters, etc.
• Coordinate with employees and internal teams for documentation and HR-related requirements.
• Maintain employee files and ensure proper documentation as per company processes.
• Support employee onboarding and exit formalities.
• Generate HR and payroll-related reports as required by management.

Statutory Compliance

• Support payroll-related statutory compliance activities.
• Ensure accurate processing of statutory deductions such as PF, ESI, Professional Tax, TDS, and other applicable deductions.
• Coordinate with internal/external consultants or Finance teams for statutory filings and payments.
• Maintain relevant payroll and compliance records.
• Ensure payroll processes are aligned with applicable labour laws and company policies.

Payroll Reconciliation & Reporting

• Perform monthly payroll reconciliation and identify discrepancies.
• Reconcile payroll data with attendance, HRMS, Finance, and bank records.
• Prepare monthly payroll reports and MIS.
• Track payroll costs, deductions, reimbursements, and other salary-related data.
• Maintain proper documentation and audit trails for payroll transactions.
• Assist during internal and external payroll audits.

Required Skills

• Strong understanding of end-to-end payroll processing.
• Good knowledge of Full & Final Settlement (FnF).
• Understanding of HR Operations and employee lifecycle processes.
• Knowledge of PF, ESI, PT, TDS, and other payroll-related statutory components.
• Hands-on experience with HRMS / Payroll software.
• Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, filters, and basic formulas.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Ability to maintain confidentiality of employee salary and personal information.
• Good communication and coordination skills.
• Ability to work within strict payroll timelines.