Payroll Executive

Role Summary / Job Purpose

The Senior Executive – Payroll is responsible for accurate and timely execution of end-to-end payroll processing across assigned geographies. The role ensures compliance with statutory regulations, accurate salary calculations, payroll accounting alignment, and effective employee query resolution.

This position plays a critical operational role in maintaining payroll data integrity, supporting audit readiness, and ensuring seamless coordination between HR, Finance, and payroll systems.

Key Responsibilities

• Execute end-to-end payroll processing including salary calculations, statutory deductions, benefits administration, and final disbursement.
• Validate payroll inputs such as attendance, leaves, new hires, terminations, promotions, and salary revisions.
• Ensure compliance with country-specific labor laws, tax regulations, and statutory filing requirements.
• Perform payroll reconciliations and validate payroll reports to ensure 100% accuracy before submission.
• Generate payroll-related reports including tax reports, benefits reports, and compliance documentation.
• Ensure accurate payroll accounting by validating journal entries in systems such as SAP S4 HANA, Zoho Books, or Xero.
• Manage payroll processing for multiple locations/countries in alignment with defined controls and approval workflows.
• Monitor and resolve payroll discrepancies in a timely and structured manner.
• Address employee payroll queries related to salary, deductions, tax, and benefits while maintaining high service standards.
• Maintain confidentiality and always ensure payroll data security.
• Stay updated on payroll regulations, Indian tax laws, and statutory changes; implement required updates in payroll processing.

Required Skills

Technical Skills

• Hands-on experience in end-to-end payroll processing
• Strong knowledge of payroll accounting and statutory compliance
• Advanced MS Excel (formulas, validations, reconciliation)
• Knowledge of SAP FICO / SAP S4 HANA.

Functional Knowledge

• Understanding of payroll lifecycle (input collection to disbursement)
• Labor laws and tax compliance fundamentals
• Payroll reporting and reconciliation practices
• Employee query handling and issue resolution

Tools / Systems / Technical Knowledge

• Payroll Processing Systems (ADP / Zoho Payroll / HR Easily or similar)
• SAP FICO / SAP S4 HANA
• Xero / Zoho Books
• MS Excel (Advanced)
• MS Office (Outlook, Word, PowerPoint)
• HRMS platforms

Education & Certification Requirements

Minimum Qualification:

MBA / M.Com / BBA / B.Com

Preferred:

Certification in Payroll or Accounting (if applicable)

Experience Requirements

• Minimum 3+ years of payroll or finance operations experience
• Hands-on experience in full-cycle payroll processing
• Experience in payroll accounting and journal posting
• Exposure to multi-location or multi-country payroll preferred