Location: Mohali / Chandigarh, India
Shift: Nighttime (U.S. Hours - 8:30 PM - 5:30 AM IST)
Type: Full-time, On-site
About The Role
We are seeking a highly organized and detail-oriented Payroll & Compliance Specialist to manage payroll operations, statutory compliance, and related reporting for our India and U.S. support teams.
This role requires a proactive professional with strong payroll experience, a solid understanding of Indian labor laws and statutory filings, and the ability to work with cross-border accounting and HR teams.
You'll ensure payroll accuracy, compliance, and smooth coordination between HR, accounting, and operations.
Key Responsibilities
Payroll Management
- Process monthly payroll for 100+ employees with complete accuracy and timeliness
- Collect, verify, and reconcile attendance, leaves, and variable pay data
- Ensure accurate calculation of base pay, overtime, bonuses, commissions, and reimbursements
- Maintain payroll master data — joiners, exits, and salary revisions
- Prepare and share detailed payroll reports with management and the accounting team
- Handle payroll queries from employees promptly and professionally
Compliance & Statutory
- Manage all statutory filings — PF, ESI, PT, TDS, and labor law requirements
- Ensure timely deposits of statutory payments and returns
- Maintain all statutory registers, employee records, and audit-ready documentation
- Coordinate with legal or external consultants for labor law and taxation updates
- Support the accounting team with statutory reconciliations and reports
HR & Operations Support
- Collaborate with HR for onboarding and exit settlements
- Track and manage employee reimbursements, incentives, and expense claims
- Prepare and issue salary slips and Form 16
- Support internal audits and provide documentation as required
- Implement process improvements for faster, more transparent payroll workflows
Skills & Qualifications
- Bachelor's or Master's degree in Accounting, Finance, or Commerce
- 5+ years of experience in payroll and statutory compliance for Indian entities (100+ staff)
- Strong knowledge of Indian labor laws, PF, ESI, PT, and TDS
- Hands-on experience with payroll software (GreytHR, Zoho People, QuickBooks Payroll, or similar)
- Strong Excel / Google Sheets skills for data validation and reports
- Excellent attention to detail and accuracy
- Clear English communication skills — written and verbal
- Proven ability to work independently and handle confidential information with discretion
- Experience coordinating with U.S.-based teams is a plus
KPIs / Success Metrics
100% on-time payroll processing.
