Payroll Administrator

Payroll Administrator

Department: Finance & Accounting

Position Overview

We are seeking an experienced Payroll Administrator to manage end-to-end payroll operations for US-based employees, including hourly, salaried, and union workforces across multiple states and jurisdictions. The ideal candidate will possess strong expertise in payroll processing, ADP systems, payroll compliance, reporting, and employee data management while ensuring adherence to federal and state regulations.

This role requires exceptional attention to detail, analytical skills, and the ability to collaborate effectively with employees, management, and cross-functional teams to deliver accurate and timely payroll services.

Key Responsibilities

Payroll Processing

• Process weekly and bi-weekly payrolls for salaried, hourly, and union employees across multiple business units.
• Review, validate, and audit employee timecards to ensure payroll accuracy and completeness.
• Manage payroll adjustments including bonuses, relocations, deductions, manual checks, direct deposit reversals, and stop payments.
• Validate payroll data and submit payroll files within established processing deadlines.
• Ensure accurate reporting of wages, tax withholdings, benefits, and retirement contributions.

Employee Master Data Management

• Process employee lifecycle transactions including new hires, terminations, transfers, and status changes.
• Maintain employee payroll records and ensure accurate setup of tax withholdings, direct deposits, garnishments, and payroll deductions.
• Review and validate employee data interfaces between HR and payroll systems.
• Ensure compliance with federal, state, and local payroll regulations.

Employee Support and Payroll Administration

• Respond to payroll-related inquiries from employees and management in a timely manner.
• Investigate, resolve, and communicate payroll discrepancies effectively.
• Support payroll process improvement initiatives and recommend operational efficiencies.
• Collaborate with HR, Finance, and business stakeholders to ensure smooth payroll operations.

Reporting and Compliance

• Generate payroll, wage, overtime, deduction, and attendance reports for management review.
• Support statutory reporting requirements and government agency submissions.
• Prepare audit reports and documentation for internal and external audits.
• Review quarterly and year-end payroll registers to ensure accuracy and compliance.
• Assist with payroll account reconciliations and general ledger validation.

Required Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• 5-7 years of experience in payroll administration and payroll operations.
• Strong experience processing multi-state US payroll.
• Advanced proficiency in Microsoft Excel.
• Experience working with payroll, HRMS, and financial systems.

Preferred Qualifications

• Certified Payroll Professional certification.
• Experience supporting union payroll environments.
• Exposure to payroll audits, compliance reporting, and payroll accounting.

Technical Skills

• ADP Workforce Now
• ADP eTime
• ADP Reporting
• Microsoft Excel
• Oracle HCM Cloud
• SAP
• General Ledger Reconciliation
• Payroll Compliance
• Payroll Reporting

Professional Skills

• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to handle confidential employee and payroll information.
• Strong attention to detail and accuracy.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Effective stakeholder management and customer service orientation.