Paralegal Associate Legal (MIS)

Paralegal Associate – Legal (MIS / Admin )

Department: Legal

Reporting To: Legal Team

Location: Corporate Office - Vikhroli

About the Role

This role combines MIS/Excel specialization with legal-operations and office coordination for the Legal department. The successful candidate will spend the majority of their time managing trackers, dashboards, reports, and follow-ups in Excel and PowerPoint, while also supporting finance-related paperwork (invoices, budgets, approvals), Power of Attorney (POA) documentation, and general legal office administration.

This is a support/coordination role — not a legal drafting or litigation position.

In short: We're looking for someone strong in Advanced Excel and MIS reporting, highly organised, proactive in following up with stakeholders, and comfortable managing multiple administrative tasks simultaneously.

Core Skills Required

• Advanced MS Excel — formatting, formulas, trackers, and dashboards (the most critical skill for this role)
• Good working knowledge of PowerPoint for preparing review decks
• Strong organisational skills — able to track multiple parallel workstreams (invoices, POAs, documents, calendars)
• Comfortable coordinating with multiple stakeholders — law firms, finance, admin, and the Legal team

Key Responsibilities

1. Finance & Accounting Support

• Assist in preparing the Legal department's annual budget and monthly expense estimates
• Review law firm invoices and route them for approval (Legal team → department head → SAP processing)
• Upload approved invoices into the system and coordinate payments
• Notify law firms upon payment and coordinate TDS details
• Collect quarterly No Dues confirmations from all law firms

2. MIS, Reporting & Office Coordination

• Maintain and update trackers for team assignments, activities, and calendars; flag overdue items
• Keep dashboards and action-plan trackers current
• Format and clean up Excel sheets for MIS reporting
• Follow up with the team for updates/reports and compile them
• Track team travel budgets and coordinate travel arrangements (with admin, travel agencies, cab providers)
• Plan the Legal team's calendar and set reminders for key activities
• Prepare PowerPoint decks and submit reports on schedule

3. Power of Attorney (POA) Management

• Maintain the master POA tracker
• Issue new POAs and reissue expired ones per process
• Send renewal reminders and ensure timely renewal
• Collect and formally cancel POAs no longer required

4. Document & Records Management

• Maintain the inward/outward register for the Legal department
• Keep records of key correspondence with government bodies
• Maintain files for bonds, undertakings, and executed agreements
• File executed agreements and manage the overall legal filing system
• Manage the legal library/reference materials

5. Office Administration

• Handle procurement needs for the Legal department (stamp duty, notary services, stationery, etc.) in coordination with the Admin team
• Manage IT assets for the Legal team
• Coordinate printing/scanning support for the General Counsel's office
• Maintain a tracker of the Legal team's overall engagements
• Support other related tasks/projects as assigned