PA To Principal

Primary Responsibility:

• Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Handle academic and non-academic duties and ensure accurate and timely completion of tasks

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned

• Preparing MIS Reports/ Presentations for meetings

• Assisting principal in organizing the conferences and other training workshops

• Maintain Contact information for Principal monthly phone lists
• Sending seasons greetings to the rich contacts of the Principal
• To do the data entry, prepare presentations, make reports whenever required

Secondary Responsibility:

• Occasional flexibility to work in other roles as required in the project phase
• To undertake any other reasonable tasks as directed
• Procure and Provide electronic media supplies
• Organizing team outings, lunches, team meetings

Work Relations:

Internal:

• Reporting to Principal for all functional as well as administration issues.
• Interfacing with all personnel across the organization, including those based out of CO/ZO as well as other Centers/Schools.
• Interfacing with the leadership team.
• Interfacing with HR, Finance, Technology, for any people or any other operational issue/s.

External:

• Interface with external vendors for any functional issues.
• Interface with parents for timely communication of school information and managing parents Issues.