PA-Foreign Invoice Processing

Job Purpose:

To perform routine foreign vendor invoice processing activities including checking invoices against purchase orders, timely entry into ERP system, verification of TDS requirements, coordination with banks and treasury for payment follow-up, and maintaining FEMA compliance awareness. This entry-level role focuses on learning foreign payment processes and building specialized skills in international transaction processing.

Key Result Areas:

Key Result Areas

Supporting Actions

Foreign Invoice Processing Accuracy

• Process routine foreign invoices with 99% accuracy
• Perform PO-Invoice-Contract matching correctly
• Apply correct exchange rates and currency codes
• Ensure all mandatory FEMA documents are attached

TDS & Compliance

• Apply correct TDS rates under Section 195
• Verify tax residency certificates when applicable
• Account for TDS postings accurately
• Reconcile monthly TDS liability for foreign payments

Bank & Treasury Coordination

• Follow up with banks for payment execution status
• Coordinate with treasury for forex booking confirmation
• Track SWIFT payment UTRs and confirmations
• Escalate payment failures to Process Lead promptly

Learning & Development

• Build knowledge of FEMA regulations through training
• Learn different payment purposes and documentation requirements
• Improve understanding of foreign exchange and banking
• Seek guidance on complex foreign payment scenarios