Job description
- Responsible for executing defined scope of work agreed with the client and making sure the SLA & KPI targets are consistently met.
- Ensure effective customer and supplier relationships and support the business needs.
- Accountable for maintaining quality and service standards for the project and delivery continual improvement.
- Understand incoming requests, check quality requirements, follow up with requester where required (by phone, email) to ensure specifications of the Purchase Requisitions.
- Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.
- Generate purchase orders based on requisitions received from different Operating Unit Buyers
- Ensure proper documentation of Purchase Orders
- Update requisition / PO creation process.
- Improve the efficiency and effectiveness of procurement operations.
Purchase Order Creation:
- Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.
- Generate purchase orders based on requisitions received from different Operating Unit Buyers
- Ensure proper documentation of Purchase Orders
Vendor Communication:
- Liaise with vendors to confirm PO acceptance, delivery schedules, past due cases.
- Liaise with Buyers to resolve discrepancies and delivery issues if any.
- Maintain strong relationships with vendors to facilitate smooth transactions and resolve any issues promptly.
Order Tracking and Management:
- Monitor the status of purchase orders to ensure timely delivery of goods and services.
- Track shipments and communicate with suppliers to address any delays or issues.
- Coordinate with receiving departments to confirm receipt of ordered items and resolve discrepancies as needed.
Preferred Qualifications:
- Bachelor's degree in business administration, supply chain management, or related field preferred.
- Proven experience in purchase order management or procurement role.
- Strong diligence and accuracy in data entry and record-keeping.
- Effective communication, prioritize workload.
- Knowledge of supply chain management principles and practices.
- Proficiency with Microsoft Word and Excel
Professional Skills:
- Ability to work creatively and analytically in a problem-solving environment.
- Ability to work comfortably with all levels of the organization and fast-paced team environment.
- Initiative-taker, multi-task, flexible, demonstrating initiative and confidence.
- Thorough/detailed approach to work
- Proven ability to work independently and as a team member, with success contributing to a collaborative environment.
- Excellent communication skills written and verbal including formal presentation skills (needs to be able to build relationships over the phone without meeting suppliers / customers on a regular basis)
- Good organizational, multi-tasking, and time management skills
