Operations Coordinator

Job Title

Operations Coordinator

Location (Remote)

Philippines, India

Compensation

$16,000-$17,000 USD

Employment Type

Full-time or Contract ($15/hour)

Required Experience

2+ years of experience in operations coordination, administrative support, virtual assistance, recruiting coordination, customer support, project coordination or a similar business support role. Candidates with strong organization, follow-through and remote work experience may also be considered.

Required Education

A bachelor's degree, associate degree or relevant training in business administration, operations, human resources, communications or a related field is preferred but not mandatory.

About the Role

We are looking for a Operations Coordinator to help keep daily business, hiring and administrative work moving smoothly. This role is suited for someone who is organized, reliable and comfortable managing task updates, trackers, records and follow-ups in a remote team environment. You will work with team members across time zones to keep processes clear, information updated and open items moving toward completion.

What You'll Work On

• Support daily operations tasks, administrative activities and coordination requests across the team.
• Track applicants, job postings, task updates, hiring steps and internal process movement.
• Maintain spreadsheets, records, trackers and simple reports with accurate and up-to-date information.
• Follow up on open tasks, pending responses, missing details and next steps with team members.
• Coordinate with team members across time zones to keep work organized and deadlines visible.
• Help prepare simple summaries, status updates and task lists for internal review.
• Keep shared files, documents and internal notes organized so information is easy to find.
• Identify small process gaps and suggest practical ways to make recurring tasks easier to manage.

What We're Looking For

• Experience in operations, administration, virtual assistance, recruiting coordination, customer support or project coordination.
• Strong written communication skills for updates, follow-ups, task notes and internal messages.
• Good attention to detail when handling trackers, spreadsheets, records and task information.
• Comfort working with Google Sheets, Google Docs, email, calendars and shared online workspaces.
• Ability to manage recurring tasks independently and ask clear questions when information is missing.
• Strong follow-through on open items, deadlines and pending updates.
• Comfort working remotely with a distributed team and handling work across different time zones.
• A reliable, organized and practical working style with respect for confidentiality and accuracy.

Good to Have

• Experience with recruiting coordination, applicant tracking, job posting updates or candidate follow-ups.
• Familiarity with Google Workspace, Notion, Slack, Airtable, Trello, Asana or similar tools.
• Experience working with startups, small businesses or remote-first teams.
• Exposure to customer support, HR coordination, operations assistance or executive support.
• Ability to create simple reports, checklists, trackers or process notes.

Who Should Apply

You should apply if you have worked as an Operations Coordinator, Virtual Assistant, Administrative Assistant, Recruiting Coordinator, Customer Support Associate, Project Coordinator, Operations Assistant or in a similar support role. This role is also suitable for someone who is detail-oriented, reliable and comfortable working independently in a remote setup.

Equal Opportunity Statement

We know strong candidates may not match every preferred qualification. If this role fits your experience and interests, we encourage you to apply.