House of Shipping provides business consultancy and advisory services for Shipping & Logistics companies. House of Shipping's commitment to their customers begins with developing an understanding of their business fundamentals. We are hiring on behalf of one of our key US based client - a globally recognized service provider of flexible and scalable outsourced warehousing solutions, designed to adapt to the evolving demands of today's supply chains.
We are hiring for a globally recognized U.S. based service provider that delivers warehousing solutions designed to meet the dynamic needs of today's supply chains.
Job Description Operations Finance Specialist
Location: GCC, Chennai
Experience Required: 4 7 years
Department: Operations
Role Summary
The Operations Finance Specialist will support day-to-day commercial and financial operations by managing vendor contracts, purchase orders (POs), vendor onboarding, and commercial controls within the operations function. This role acts as a critical bridge between operations, procurement, finance, and vendors, ensuring contractual compliance, cost visibility, and smooth execution of supply chain services.
Key Responsibilities
Contracting & Commercial Support
- Support drafting, review, and administration of vendor and customer contracts in coordination with legal and procurement teams.
- Ensure commercial terms (pricing, SLAs, payment terms, penalties, milestones) are accurately captured and tracked.
- Maintain contract repositories and ensure timely renewals and amendments.
Purchase Order (PO) Management
- Gather, validate, and process POs from internal stakeholders in line with approved budgets and contracts.
- Ensure POs are correctly mapped to contracts, cost centers, and service lines.
- Track PO consumption, amendments, and closures to prevent budget overruns.
Vendor Onboarding & Management
- Manage end-to-end vendor onboarding including KYC, documentation, compliance checks, and ERP setup.
- Coordinate with finance, compliance, and IT teams to ensure timely vendor activation.
- Act as the primary point of contact for vendors on commercial and payment-related matters.
Operational Finance Controls
- Ensure adherence to internal finance and procurement policies across operations.
- Validate invoices against contracts, POs, and service delivery confirmations before payment approval.
- Support cost tracking, accruals, and operational expense forecasting.
Reporting & Analytics
- Prepare operational finance reports covering contract status, PO utilization, vendor spend, and cost trends.
- Highlight risks related to contract leakage, unutilized POs, or pricing discrepancies.
- Support leadership with ad-hoc commercial and cost analysis.
Cross-Functional Collaboration
- Work closely with Operations, Procurement, Finance, Legal, and Vendor Management teams.
- Support audits, compliance reviews, and process improvement initiatives.
Required Qualifications & Skills
Education
- Bachelor's degree in Finance, Accounting, Commerce, Business Administration, or related field.achelor's degree in Finance, Accounting, Commerce, or related field.
- MBA (Finance / Operations) or professional certifications preferred.
Experience
- 47 years of experience in Operations Finance, Commercial Operations, or Procurement Finance.
- Experience in Supply Chain, Logistics, Warehousing, Transportation, or GCC environments is highly preferred.
Technical Skills
- Strong proficiency in Excel (cost tracking, reconciliations, reporting).
- Experience with ERP systems (SAP, Oracle, NetSuite, Dynamics, Coupa, Ariba, or similar).
- Familiarity with contract management tools is a plus.
Soft Skills
- Strong attention to detail and process discipline.
- Excellent coordination and stakeholder management skills.
- Ability to manage multiple vendors and priorities simultaneously.
- Clear communication skills with both internal teams and external partners.
