Operation Executive / Operations Specialist

Job Title: Operation Executive / Operations Specialist

Location: Hyderabad, India

Employment Type: Full-Time

Shift: US Eastern Shift

Core Responsibilities

1. Job Order & System Management

·       Job Order Entry: Enter all job orders into the system immediately upon receipt from Sales.

·       LinkedIn Clean-up: Take raw job orders and clean them up to make them look appropriate and professional for posting on LinkedIn.

·       ATS & CRM Bridge: Act as the main helper between the ATS and CRM to ensure data is synced and updated in both systems.

·       Process Documentation: driving process standardization, documentation governance, and seamless client onboarding execution.

2. The Recruiting-to-Sales Bridge

·       Recruiting Checklist: Add the mandatory Recruiting Checklist to every new job order.

·       Checklist Flow: Ensure recruiters are sending the answers from the recruiting checklist back to Sales.

·       Feedback Follow-up: Proactively follow up to make sure Sales is getting back to Recruiting and vice versa.

3. MSP, Partner Portals & Compliance

·       MSP & Partner Processes: Help with MSP (Managed Service Provider) workflows and managing submissions through Partner Portals (e.g., Beeline, Fieldglass, or specific vendor portals).

·       Related Docs: Handle all related documentation for key clients, including Right-to-Represent (RTR) forms and portal-specific compliance uploads.

4. Candidate & Interview Management

·       Resume Formatting: Format candidate resumes into the company template, so they are professional and ready for client submission.

·       Interview Scheduling: Follow up on and manage the scheduling of all candidate interviews.

·       Candidate/Sales Interview Prep: Coordinate and schedule the calls between the Candidate and Sales to ensure they are synced before the client interview.

5. Sales Outreach & Cold Calling Support

·       Client Management Calls: Support Sales by calling through contact lists provided to assist with client management and relationship building.

·       Resource Outreach: Conduct cold calling to find or screen specific resources for high-priority roles.

·       Lead Coordination: Help manage and update contact data within the CRM based on outreach results.

Work Environment & Growth

• Exposure to US staffing processes and industry tools

• Structured and performance-driven work culture

• Opportunities for skill development and career advancement

This role is ideal for candidates who combine strong communication ability with technical confidence and are eager to build a career supporting high-performance US staffing operations.

We are looking for someone who is organized, communicative, tech-friendly, and excited to grow in a dynamic operations role.