Onboarding Specialist

HR Operations Specialist (Onboarding & Payroll)

We are looking for an experienced and knowledgeable HR Operations Specialist to manage

both the employee onboarding process and the company's payroll administration. This role is

crucial in ensuring new hires transition smoothly into the company while guaranteeing all

personnel receive correct and timely compensation. You will be responsible for handling

sensitive employee information with accuracy, efficiency, and strict confidentiality.

Responsibilities

Onboarding & Employee Administration: Communicate company and position details

to new hires before their start date, cascading company policies and employee

handbooks. Gather and process all necessary onboarding paperwork, including

contracts, non-disclosure agreements, and compliance forms. Roll out offers and collect

essential onboarding documents. Ensure new hires have the necessary technical

assistance (hardware/software setup, manuals, passwords, and guidelines). Conduct

Open house sessions regularly and address new hires and existing employees queries

and grievances regarding contracts, policies, and payroll. Generate necessary internal

system records (e.g., AL forms).

Payroll Administration: Process and manage the company's payroll with accuracy and

efficiency. Gather information on hours worked for each employee and calculate the

correct compensation, incorporating overtime, deductions, bonuses, etc., using a

computer system. Keep track of hour rates, wages, compensation benefit rates, and new

hire information within the payroll system. Address issues and questions regarding

payroll from employees and superiors. Prepare reports for upper management, the

finance department, etc. Receive approval from upper management for payments when

needed.

Requirements and skills

Proven work experience as an HR Onboarding Specialist, Payroll Specialist, or in a

relevant combined HR Operations role.

Hands-on experience with Human Resources Information Systems (HRIS).

Solid understanding of accounting fundamentals and payroll best practices.

Basic knowledge of labor legislation and regulations of the field.

Proficient in MS Office.

Outstanding organizational ability with great attention to detail.

Solid communication skills (verbal and written) and a strong team spirit.

An ability to handle sensitive and confidential information with the highest degree of

trustworthiness.

High school diploma or equivalent; BSc/BA in Human Resources Management,

Business, Accounting, or a relevant field is a strong plus.