US Onboarding Specialist
Location: Thane, Mumbai – Onsite
Experience: 1–3 Years
Shift: 06:00 PM – 03:30 AM IST
Employment Type: Full-Time
Job Summary
We are looking for a detail-oriented and proactive US Onboarding Specialist to manage the end-to-end onboarding process for candidates/employees supporting US-based operations. The ideal candidate should have experience in onboarding, documentation, background verification, compliance, and coordination with candidates and internal stakeholders.
Key Responsibilities
- Manage the complete US onboarding process from offer acceptance through joining.
- Collect, verify, and maintain candidate onboarding documentation.
- Coordinate background verification (BGV) and other pre-employment checks.
- Ensure completion of onboarding forms, agreements, compliance documents, and employment-related paperwork.
- Coordinate with candidates regarding documentation, joining formalities, and onboarding requirements.
- Work closely with Recruitment, HR, Payroll, Compliance, and Operations teams.
- Track onboarding status and ensure timely completion of all activities.
- Maintain accurate records in the ATS/HRMS and update candidate information.
- Follow up with candidates for pending documents and resolve onboarding-related queries.
- Prepare and maintain onboarding reports and trackers.
- Ensure compliance with company policies and US onboarding requirements.
- Handle multiple onboarding cases simultaneously while meeting deadlines.
Required Skills
- 1–3 years of experience in US onboarding, US staffing, recruitment coordination, or related HR operations.
- Good understanding of the US staffing/recruitment process.
- Strong knowledge of candidate documentation and onboarding procedures.
- Excellent communication and interpersonal skills.
- Good follow-up and coordination skills.
- Strong attention to detail and ability to manage confidential information.
- Good working knowledge of MS Excel, Outlook, and HR/ATS systems.
- Ability to work independently in a fast-paced environment.
- Comfortable working in the US shift (06:00 PM – 03:30 AM IST).
Preferred
- Prior experience with a US-based staffing/IT services company.
- Experience handling onboarding for US IT professionals.
- Knowledge of I-9, E-Verify, BGV, employment verification, and compliance documentation will be an added advantage.
What We Offer
- Opportunity to work with a US-based organization.
- Professional growth and learning opportunities.
- Collaborative work environment.
- Exposure to US staffing and onboarding operations.
