Office Executive/Secretary to Leadership

Bachelor's Degree in any discipline from a recognized University. Proficiency in MS Office (Word, Excel, PowerPoint), office management systems, drafting of official correspondence, scheduling, and record management is essential. Excellent communication, interpersonal, organizational, and multitasking skills are required. Knowledge of office etiquette and handling confidential information is mandatory.

Key Responsibilities:

1. Provide executive and secretarial support to the University Leadership, including scheduling appointments, meetings, and official engagements.
2. Draft, review, and manage official correspondence, reports, presentations, notes, and confidential documents.
3. Coordinate with various departments, external agencies, dignitaries, and stakeholders on behalf of the Leadership.
4. Maintain calendars, travel arrangements, meeting schedules, and follow-up actions.
5. Prepare agendas, record minutes of meetings, and monitor compliance with decisions and directives.
6. Manage and maintain confidential files, records, and documents with a high degree of discretion and professionalism.
7. Screen and prioritize communications, ensuring timely responses and effective coordination.
8. Assist in organizing official events, visits, meetings, and administrative activities of the Leadership Office.
9. Perform any other duties assigned by the Leadership from time to time.

Experience:

Minimum 2 years of relevant experience as an Executive Assistant, Personal Assistant, Secretary, Office Executive, or in a similar administrative role supporting senior executives or institutional leadership. Experience in educational institutions, government organizations, corporate offices, or leadership offices will be preferred. Candidates with excellent drafting skills, professional etiquette, and the ability to handle sensitive and confidential matters independently will be given preference.