Job Title: Office Coordinator - Front Desk
Location: Gurugram
Working Hours: 9:30 AM to 6:30 PM, Monday through Friday.
Flexibility required on event days
Front Desk & Visitor Management
- Greet and assist visitors, employees, and vendors promptly and courteously.
- Manage visitor logs, ID cards, and access protocols.
- Maintain an organized, and professional reception area
Call & Communication Handling
- Answer, screen, and route incoming calls to the appropriate departments.
- Handle general cab inquiries and provide accurate information.
- Manage office email and ensure timely communication.
Administrative Support
- Assist with scheduling meetings, preparing meeting rooms, and arranging refreshments.
- Plan, coordinate, and support internal events such as celebrations, engagement activities, town halls, and vendor-led sessions, ensuring seamless execution from setup to closure.
- Handle courier services incoming/outgoing mail, packages, and dispatch records.
- Maintain office supplies inventory and coordinate procurement.
- Support team with documentation, filing, and basic data entry.
- Maintain accurate monthly MIS reports and trackers for transport, expenses, housekeeping, and other operational areas.
- Manage ordering, inventory, and tracking of materials and supplies.
- Coordinate with the building manager for facility-related work and issue resolution.
- Ensure the upkeep and smooth functioning of the cafeteria and overall office facilities.
Office Coordination
- Coordinate for housekeeping, maintenance, and security.
- Support in organizing office events, employee engagement activities, and vendor visits.
- Assist in travel coordination, cab bookings, or other logistics
- Coordinate with vendor for escort Guards and cab requirements
Skills & Qualifications
- Bachelor's degree preferred (or equivalent qualification).
- 35 years of experience in a receptionist, front office, or administrative role.
- Strong interpersonal and communication skills.
- Proficient in MS Office applications, including Word, Excel, and Outlook.
- Demonstrates excellent customer service skills with a professional appearance and demeanor.
- Strong written and verbal communication skills in English and the local language.
- High energy, with the ability to thrive in a fast-paced, high-demand environment.
- Capable of handling all interactions with professionalism and discretion.
- Reliable, punctual, and consistent in meeting responsibilities.
Preferred
- Experience in travel desk operations, facility coordination, vendor management.
- Ability to handle confidential information with a high level of discretion.
- Strong organizational and multitasking skills
About GLG / Gerson Lehrman Group
GLG is the world's insight network. Our clients rely on GLG's global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day).
We serve thousands of the world's best businesses, from Fortune 500 corporations to leading technology companies to professional services firms and financial institutions. We connect our clients to the world's largest and most varied source of first-hand expertise, including executives, scientists, academics, former public-sector leaders, and the foremost subject matter specialists.
GLG's industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards. Our compliance standards are a major competitive differentiator and key component of the company's culture.
To learn more, visit www.GLGinsights.com.
Gerson Lehrman Group, Inc. (GLG) is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected by federal, state, or local law.
