Department: Human Resources and Administration
Location: Udyog Vihar, Gurgaon
Type: Full-Time | On-site
Salary Range: ₹15,000 – ₹25,000 per month (depending on experience)
Role Overview
At CVanté, we're looking for an
Office Coordinator to manage daily operations, provide administrative and management support, and ensure smooth coordination across internal teams.
Key Responsibilities
- Front Office & Communication Management
- Manage appointment scheduling and internal communication.
- Handle incoming calls, correspondence, and office-related messages.
- Maintain a tidy, professional office environment.
- Administrative Operations
- Manage office supplies, stationery, and vendor coordination.
- Oversee office upkeep, maintenance, and service requests.
- Handle documentation, filing, and courier dispatch tracking.
- Management & Executive Support
- Manage management calendars and meeting coordination.
- Prepare meeting notes, follow-ups, and action trackers.
- Assist in travel bookings, reimbursements, and internal communication.
- Maintain confidentiality in executive and HR matters.
- HR & Employee Coordination (Basic Support)
- Maintain attendance and leave records.
- Assist in onboarding new employees and workspace setup.
- Coordinate internal events, celebrations, and notices.
- Reporting & Record-Keeping
- Maintain expense, reimbursement, and vendor payment logs.
- Track renewals, contracts, and official documentation.
- Share weekly operational summaries with management.
- Coordination Across Teams
- Serve as the link between management, HR, and operational staff.
- Track pending tasks and ensure smooth day-to-day coordination.
Requirements
- Bachelor's degree preferred (any discipline).
- 2–4 years of experience in office administration, coordination, or executive support.
- Strong organizational and multitasking skills.
- Excellent communication and presentation skills.
- Proficiency in MS Office / Google Workspace.
- Professional, reliable, and discreet in managing confidential matters.
