Office Assistant

Industry : Infraprojects Private Limited (Metro lines)

Location: Shivdas Champsi Marg, Mazgaon, Mumbai,

Mumbai- 400010

Metro Project in Khar Road (Western Line )

Job Title: Office Assistant – Tender & Documentation

Working Day:

Monday to Saturday

Working Hours

10:00 AM to 6:30 PM

Compensation ₹20,000 – ₹30,000 per month (CTC), based on experience ( 2.40 to 3.60 LPA)

Experience: Minimum 2–3 years of experience in administrative, documentation, or tenderrelated

roles

Qualification: Minimum educational qualification: Higher Secondary (12th pass); graduate

preferred

Role Summary

The Office Assistant – Tender & Documentation, will be responsible for managing end-toend

documentation processes related to tender submissions, maintaining internal records, and supporting administrative operations. This role requires a high level of accuracy, strong communication skills, and the ability to manage multiple deadlines in a structured environment.

Key Responsibilities

1. Tender Management

Identify, download, and track relevant tenders from various e-procurement portals

Prepare and upload tender submissions within specified deadlines

Monitor tender status, updates, corrigendums, and submission requirements

Maintain a tracker for all active and past tenders

2. Documentation & Proposal Preparation

Draft, format, and compile technical and commercial documents for tender

submissions

Prepare official letters, declarations, and supporting documentation

Ensure all submissions comply with tender specifications and guidelines

Maintain version control and proper documentation standards

3. Portal & Compliance Management

Handle vendor registrations across multiple portals

Ensure all documentation meets compliance requirements for tender eligibility

Update company credentials, certificates, and statutory documents regularly

4. Administrative & Record Management

Maintain organized records of tenders, project documentation, and correspondence

Develop and manage filing systems (digital and physical)

Assist in general office administrative tasks as required

5. Communication & Coordination

Coordinate with internal teams for required inputs and approvals

Communicate with external stakeholders, vendors, and authorities when needed

Draft professional emails, letters, and official communications

Required Skills & Competencies

Technical Skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Familiarity with e-tendering portals (preferred)

Basic understanding of document formatting and compliance standards

Core Competencies

Strong attention to detail and accuracy

Excellent organizational and record-keeping skills

Effective written and verbal communication

Ability to work under deadlines and manage multiple tasks

Qualifications & Experience

Minimum 2–3 years of experience in administrative, documentation, or tender-related

roles

Minimum educational qualification: Higher Secondary (12th pass); graduate preferred

Prior experience in tender documentation or similar roles will be an advantage

Key Performance Indicators (KPIs)

Timely and accurate submission of tenders

Error-free documentation and compliance adherence

Efficient maintenance of records and trackers

Responsiveness and clarity in communication

Additional Information

Preference for candidates located within or near the specified travel corridor