Key Responsibilities
Office Administration
- Maintain office supply inventory and ensure break room supplies are stocked across locations
- Provide general administrative and clerical support
- Receive, sort, and distribute mail and deliveries
- Assist with travel arrangements for staff as required
- Support executives and team members with scheduling, travel coordination, and expense documentation
- Coordinate meetings, including room bookings and basic catering arrangements
- Answer, screen, and direct phone calls professionally
- Maintain and update administrative documents, policies, and procedures
- Assist in preparing and distributing internal communications such as newsletters and company updates
- Support tracking and renewal coordination of business insurance (administrative support only)
- Assist with ongoing projects to support business operations and growth
Event Coordination Support
- Assist in planning and executing company events (logistics and coordination support)
- Coordinate with vendors for bookings, supplies, and event requirements
- Support event communication, invitations, and RSVP tracking
- Help manage event schedules including setup and on-site coordination
Events May Include
- Family Day
- Annual celebrations and team events
- Leadership meetings and offsites
- CSR or charity initiatives
- Other internal events as required
Facilities Coordination
- Assist with office vendor coordination and maintain vendor records
- Support lease documentation tracking and administrative processes
- Coordinate office maintenance, housekeeping, and issue resolution
- Ensure office equipment servicing is scheduled and tracked
- Support upkeep of office appearance, including décor updates
- Assist in office setup, moves, and workspace arrangements
- Help maintain safety checklists and report observations
Qualifications And Requirements
- Bachelor's degree or diploma in a relevant field (Administration, Communications, Hospitality, etc.)
- 1–3 years of experience in office administration or a similar role
- Basic understanding of administrative and clerical processes
- Familiarity with customer service principles
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Skills And Abilities
- Strong attention to detail and accuracy
- Good verbal and written communication skills
- Organized with the ability to manage multiple tasks and priorities
- Proactive and dependable with a willingness to learn
- Friendly, approachable, and service-oriented mindset
- Ability to follow processes and work collaboratively with teams
Physical Demands
The role is primarily sedentary, involving desk work, communication, and computer use. Occasional movement within the office and light lifting may be required. Reasonable accommodations may be made as needed.
Work Environment
This position operates in a climate-controlled office environment and involves regular interaction with team members, vendors, and visitors.
