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Job Overview

We are looking for a reliable and organised Office Administrator to manage the smooth day-to-day functioning of the Society's office.

This role covers administrative operations, records and documentation management, facility upkeep, and vendor coordination, ensuring member service and internal operations run without interruption.

Job Responsibilities

Manage office operations, records, documentation, and vendor coordination to keep daily functioning smooth.

Oversee daily office operations, upkeep, housekeeping, and facility management.
Maintain physical and digital records, files, and member documentation in an organised manner.
Manage office supplies, stationery, and procurement; coordinate with vendors and service providers.
Handle incoming and outgoing correspondence, courier, and dispatch.
Maintain staff attendance, leave records, and support HR and payroll data entry.
Ensure timely renewal of licences, registrations, and statutory documents (Society registration, Shop & Establishment, etc.).
Support audit, inspection, and regulatory documentation for the Society.
Maintain petty cash and record administrative and office expenses.
Coordinate meetings, board meetings, and maintain minutes and calendars.
Liaise between departments and branches to ensure smooth workflow and communication.

Qualifications

We are looking for candidates who are organised, dependable, and comfortable managing multiple administrative tasks.

Graduate in any discipline (B.Com / B.A. / BBA preferred).
Proficiency in MS Office (Word, Excel, Outlook) and basic computer operations.
2 to 5 years of experience in office administration, preferably in a bank, NBFC, or co-operative society.
Strong organisational and multitasking ability.
Good communication in Gujarati, Hindi, and English.
Accuracy in record-keeping and documentation.
Reliability, discretion, and a proactive attitude.

Job Information